[NERDug-list] "Other Cohorts" field in STAL (Colleague)

[Jensen, Chris]

Ethan,
We use institutional cohorts extensively in reporting and validation for various processes. The actual cohort code values are maintained on the VAL table INSTITUTIONAL.COHORTS, and can be assigned in batch using CHGA. We primarily use the cohort to separate our medical students into years, as many of our courses and offerings apply only to specific years, so we use the current cohort value in computed columns with registration rules, as well as matching the cohort year to academic term codes to help determine academic years. Other uses might include campus group membership (assuming you don't have Campus Organizations), billing rules, graduation groupings, anything where Colleague doesn't already provide a structure, or doesn't give enough granularity or hierarchy. The ability to assign multiple cohorts to the same student is also useful in many cases, as they may participate in multiple groupings, and can then be sliced and diced in various ways in your reporting solution.

Chris

Chris Jensen | Systems Analyst - Academic Systems | Albany Medical Center | 0:  518.264.9345 | jensenc at mail.amc.edu

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Date: Wed, 21 May 2014 11:13:42 -0400
From: Registrar Registrar <registrar at keuka.edu>
To: nerdug-list at lists.hampshire.edu
Cc: Carl Dickinson <cdickinson at keuka.edu>
Subject: Re: [NERDug-list] "Other Cohorts" field in STAL (Colleague)

Colleagues,

  I'm wondering if any of you use the "other cohorts" field on the STAL
screen in Colleague to track students in cohorts.  If you are, how did your
IT go about setting it up for you?  Where do you add additional cohort
information once that table is established?  Any information would be
helpful.  Thanks very much!

Ethan R Powell
Assistant Registrar
Keuka College

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