[HSU-CoordBoardInternal] Apology to Fundcom

[cjp12 at hampshire.edu]

Hey, I just saw this and did a quick rewrite. I just dropped most of  
the parts where we defended ourselves. We look back either way so its  
better to just suck it up and apologize for things even if it isn't  
our fault. I would actually be happy to handle apologies in the  
future. Sorry about the delayed response.


Fundcom,

Coordinating Board would like to apologize for its miscommunication  
and failure to get the FundCom proposal on the agenda on January 28th,  
2014.

In retrospect, we believe the situation resulted from internal  
miscommunication between ourselves and Fundcom. CoordBoard made an  
error when we suggested that your proposal would likely be on the  
agenda for the 1/28/2014 Town Meeting. At the time in which we had  
conversed with your representative, our agenda was already full and  
advertised to the community. Clearly we both need to do better at  
communicating. Though in this case the breakdown of communication in  
this case lies more clearly at our doorstep. We are called the  
Coordinating Board after all.

We apologize for our failure to get your funding into town meeting.  
Obviously, we need to get this funding into the next town meeting. So  
discussion of this matter with your representative(s) at the next  
Coord Board meeting would be a good idea.  Please feel free to email  
us at coordboard at hampshire.edu. We look forward to hearing from you  
and regret taking so long to get back to you. Lets get you the funding  
you deserve.

Regretfully,
CoordBoard

The single biggest problem in communication is the illusion that is  
has taken place. -George Bernard Shaw



Quoting Breonna Mabry <breonna.mabry at gmail.com>:

> Below is the draft of the apology letter I will send to FundCom. Please
> send me your revisions asap:
>
> Fundcom,
>
> Please accept this letter as CoordBoard's formal apology for the
> miscommunication that occurred regarding the Town Meeting agenda on January
> 28th, 2014.
>
> It was not our intention to cause any damage or inconvenience. In
> retrospect, we believe the situation resulted from both internal
> miscommunication and poor communications with your governance body.
> CoordBoard made an error when we suggested that your proposal would likely
> be on the agenda for the 1/28/2014 Town Meeting. At the time in which we
> had conversed with your representative(s), our agenda was already full and
> advertised to the community. While this is by no means an excuse for our
> shortcomings, knowing the cause will help us guard against future mistakes.
> Please note that we acknowledge that our oversight was completely
> disrespectful and inexcusable.
>
> If there was any good that came out of this unfortunate experience, it is
> that we have grown and learned how to better communicate with the student
> community and better manage internal communication.
>
>
>
> Again, we are truly sorry for what happened. If you would like to continue
> this conversation, please feel free to email us at coordboard at hampshire.edu.
> We look forward to hearing from you and putting this matter behind us.
>
> With greatest sincerity,
>
> CoordBoard
>
> --
> Breonna M. Mabry
> At-Large Member, CoordBoard
> breonna.mabry at gmail.com
> School of Natural Science/ School of Cognitive Science
> Hampshire College
> Amherst, Massachusetts