<div dir="ltr"><div class="gmail_default" style="font-family:verdana,sans-serif">I've logged any changes in the minutes for the meeting where they changes, and I just updated the file on hampedia with the current text (based on bree's email below)</div>
</div><div class="gmail_extra"><br clear="all"><div><div dir="ltr">Ethan Warshow<div>At-large member, HSU-CB<br><div><a href="mailto:erw11@hampshire.edu" target="_blank">erw11@hampshire.edu</a></div><div>802-505-1735</div>
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<br><br><div class="gmail_quote">On Sun, Nov 24, 2013 at 8:47 PM, Breonna Mabry <span dir="ltr"><<a href="mailto:breonna.mabry@gmail.com" target="_blank">breonna.mabry@gmail.com</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">
<div dir="ltr"><div>To whom this may concern,</div><div>It seems as though there may be members of this body inattentive to the bylaws of the board on which the serve. To address this issue, I have pasted the interim operating procedures for the Coordinating Board below. Please take a few minutes to review them, if you are one of the few who have not already.</div>
<div><br></div><div>Though this may be a living document subject to change, our current minutes taker, Ethan Warshow, has done a masterful job efficiently documenting all changes to the operating procedures on Hampedia. Forget not the importance of remaining privy!</div>
<div><br></div><div>Warmly,</div><div>Bree Mabry</div><div><br></div><div>At-large member, CoordBoard</div><div><br></div><div><br></div><div><br></div><div><br></div><div><b>The official bylaws of CoordBoard meetings:</b></div>
<div><b>Interim Operating Procedures for the Coordinating Board of HSU</b></div><div><br></div><div><br></div><div>Preamble:</div><div>(1) In the absence of ratified founding documents detailing the operating procedures for the Coordinating Board of the Hampshire College Student Union (hereafter referred to as ‘CoordBoard’), this document stands as a necessary placeholder until a ratified document exists. </div>
<div>(2) This document differs from the Governance Task Force Final Report of April 2011 (unratified and non-binding) in both scope and content. It simply addresses gaps in CoordBoard’s administrative structure.</div><div>
(3) The powers of this document are derived only from the deference with which CoordBoard shows it. </div><div><br></div><div>Operational Agreement:</div><div>In order for this document to be adopted as an operational set of rules governing the structure and proceedings of CoordBoard, an agreement must be reached by popular vote within a meeting of CoardBoard in which a quorum has been met. All additions or revisions to this document must be enacted by majority vote.</div>
<div><br></div><div>Rules of CoordBoard:</div><div><br></div><div>(1) Voting may only occur in an official CoordBoard meeting.</div><div> <span style="white-space:pre-wrap"> </span> (1. 1.) An official CoordBoard meeting shall be constituted by a quorum and recorded in minutes/notes.</div>
<div> <span style="white-space:pre-wrap"> </span> (1. 2.) A quorum shall be constituted by the presence of three of the voting At Large members, and three of the voting Scope Group representatives.</div><div> <span style="white-space:pre-wrap"> </span>(1. 2. 1.) If there are fewer positions filled among either the At Large members or the Scope Group representatives than the specified minimum for quorum, the definition of a ‘quorum’ shall be changed for that half of CoordBoard to be simply ‘all current members of that half’ (‘half’ referring to either the At Large or Scope Group portion of CoordBoard).</div>
<div><br></div><div><br></div><div>(2) All votes must be recorded and made public by the note taker by the end of the official meeting in which the vote occurred.</div><div><br></div><div>(3) The facilitator and alternate facilitator of a CoordBoard meeting shall be decided by a popular vote of all present members at the end of the prior meeting.</div>
<div> <span style="white-space:pre-wrap"> </span>(3.1.) A vote to change facilitators can be called at any time by any individual member, including intra-meeting.</div><div> (3.2) For simplicity sake, there shall be no more than one facilitator at any given time</div>
<div><br></div><div>(4) Voting in CoordBoard meetings shall be reserved exclusively to officially confirmed members.</div><div><br></div><div>(5) In the absence of a superior selection process, vacancies for At Large positions shall be filled entirely on a ‘first come first serve’ basis. An email expressing ‘intent to join’ sent to the CoordBoard inbox shall constitute an application. </div>
<div> <span style="white-space:pre-wrap"> </span>(5. 1.) New members shall obtain voting rights at the beginning of the Coordboard meeting following their application.</div><div> <span style="white-space:pre-wrap"> </span>(5. 2.) Shortly after the creation of an open CoordBoard position, a public ‘position opening notice’ must be sent out to the Hampshire student body.</div>
<div><br></div><div>(6.) Any member of CoordBoard can be removed by a two-thirds vote, if and only if said member has failed to attend three meetings or has failed to attend two Town Meetings.</div><div><br></div><div>(7.) All proposed amendments to this document must be presented in writing (digital or on paper) to CoordBoard by or upon the beginning of any of any official CoordBoard meeting.</div>
<div> (7.1.) Voting on proposed amendments must be priority on all official meeting agenda's</div><div> <span style="white-space:pre-wrap"> </span>(7.2.) Results of voting are effective immediately.</div>
<div><br></div><div>(8.) Agenda items must be proposed prior to official CoordBoard meetings.</div><div> (8.1.) Any agenda item brought fourth outside of this time frame will be added to the end of the agenda, if permitted by a vote, in the order in which they are proposed.</div>
<div> (8.2.) There shall be an allocated time for all agenda items. This allocation shall be reasonably predetermined by the facilitator prior to official meetings.</div><div> (8.3.) A time extension for any given agenda item may be voted upon at the end of said items allocated time.</div>
<div><br></div><div>(9.) A designated note taker and back up note taker must be voted upon at the end of every meeting.</div><div> </div><div>(10.) All official CoordBoard meetings and Town Halls meetings will end with a 15-minute debrief/temperature check. Note that this is the time for constructive criticism of group dynamic and personal emotions regarding voting results.</div>
<div><br></div><div>(10.1.) The participation of this debrief is limited to official CoordBoard members.</div></div>
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This is the INTERNAL mailing list for Coordboard. For the sake of transparency, all internal communications via email must go through this listserv, where they are publicly archived. If there are any changes to meeting times or locations, then those emails must still be sent out to the Coordboard MAIN listserv (<a href="mailto:HSU-CoordinatingBoard@lists.hampshire.edu">HSU-CoordinatingBoard@lists.hampshire.edu</a>) so that the meetings can be open to all members of the Hampshire community. Listservs are not a secure method of communication and any sensitive info such as passwords or classified infomation should not be sent via listserv.<br>
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HSU-CoordBoardInfo mailing list<br>
<a href="mailto:HSU-CoordBoardInfo@lists.hampshire.edu">HSU-CoordBoardInfo@lists.hampshire.edu</a><br>
<a href="https://lists.hampshire.edu/mailman/listinfo/hsu-coordboardinfo" target="_blank">https://lists.hampshire.edu/mailman/listinfo/hsu-coordboardinfo</a><br>
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