<div dir="ltr"><div class="gmail_default" style="font-family:verdana,sans-serif"><br></div><br><div class="gmail_quote">---------- Forwarded message ----------<br>From: <b class="gmail_sendername">Event Registration</b> <span dir="ltr"><<a href="mailto:eventregistration@hampshire.edu">eventregistration@hampshire.edu</a>></span><br>
Date: Tue, Oct 22, 2013 at 1:51 PM<br>Subject: Approved ERF: Nov. 19 Faculty Lounge 6-8pm<br>To: <a href="mailto:erw11@hampshire.edu">erw11@hampshire.edu</a>, <a href="mailto:campus-police-disp@mtholyoke.edu">campus-police-disp@mtholyoke.edu</a>, Event Services <<a href="mailto:events@hampshire.edu">events@hampshire.edu</a>><br>
Cc: <a href="mailto:smd11@hampshire.edu">smd11@hampshire.edu</a><br><br><br>
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<div>Greetings,<br>
<br>
This email confirms that Campus Leadership & Activities (CLA)
has received your Event Registration Form (ERF) and it has been
approved & forwarded to our ERF Notification List. If any of
the offices on the ERF Notification List have questions or
concerns, they will contact you directly; otherwise you may
proceed with the planning of your event as described.<br>
<br>
PLEASE NOTE:<br>
<font color="#330099">If you would like to serve food at your
meeting or event, you must request funds AT LEAST two weeks in
advance from FundCom.</font> CLA is unable to process any
paperwork for funds that have not been requested. If your request
is approved, come to CLA to fill out the relevant paperwork. POs
need to be submitted 3-5 business days in advance and P Card
request forms must be submitted a week in advance. RFPs will only
be processed within a month of the date on the receipt. If you
have any questions, please stop by CLA. <br>
<br>
For any Media Services or Technology: All requests are first come
first serve. Please be sure to contact Media Services as soon as
your event is approved. Requests can be made online at<br>
<a href="http://bit.ly/psDQSJ" target="_blank">http://bit.ly/psDQSJ</a>.<br>
<br>
For any Physical Plant set up needs, please contact the Event
Services and Summer Programs Office by email at
<a href="mailto:events@hampshire.edu" target="_blank">events@hampshire.edu</a> or by phone at extension 5610.<br>
<br>
Thank you and feel free to visit CLA if you have any questions or
concerns about planning your event!<br>
<br>
---<br>
Hannah Howard<br>
Program Assistant - Campus Leadership and Activities<br>
<br>
<br>
<br>
<br>
On 10/22/13 11:42 AM, Event Services wrote:<br>
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<blockquote type="cite">
This email is to confirm that your request for the <font color="#ff0000">FPH Faculty Lounge on November 19, 2013 from
6-8pm </font>has been <b><u>TENTATIVELY</u></b>
reserved until all contracts are completed and your Student
Facility and Event Request Form is approved by CLA. A copy of
your Student Facility and Event Request Form has been forwarded to
CLA for approval at this time.<br>
<br>
<b><font color="#ff0000">If you reserved the Red Barn:</font></b>
Please print the appropriate contract from this website, <a href="http://www.hampshire.edu/specialprograms/2777.htm" target="_blank">http://www.hampshire.edu/specialprograms/2777.htm</a>
, and return the contract to the Event Service office. All
contracts must be submitted a minimum of 10 business days prior to
the event. Any reservation that does not have a completed
contract will be released 10 business days prior to the event. <br>
<br>
All reservations will be considered scheduled when the necessary
contract has been submitted and CLA has approved your form.<br>
<br>
If you checked yes to needing services such as special set ups,
catering, media services or accommodations from disability
services please be sure to contact these departments to begin
making arrangements. A minimum of 2 weeks notice is strongly
suggested for any requests pertaining to set ups, catering, media
services, parking and accommodations with disability services.
Final counts and dietary restrictions are due 7-10 business day
prior to your catered event. As a reminder there may be fees
associated with these requests. Please be sure to secure
appropriate funding prior to making arrangements.<b><br>
<br>
</b> If you have any questions please contact the Event Services
Office.<br>
<br>
<a href="tel:413-559-5610" value="+14135595610" target="_blank">413-559-5610</a><br>
<a href="mailto:events@hampshire.edu" target="_blank">events@hampshire.edu</a><br>
<br>
<pre>Here is the most recent response to your form:
Student Event Request and Registration Form
Form ID: 1074, revision 6.
Name:
Ethan Warshow
Box #:
1175
Phone:
<a href="tel:8025051735" value="+18025051735" target="_blank">8025051735</a>
Email:
<a href="mailto:erw11@hampshire.edu" target="_blank">erw11@hampshire.edu</a>
Title of event: Be as specific as you can.
HSU Town Meeting - November
Description of event:
HSU November Town Meeting in FPH to vote on student proposals and (hopefully) ratify founding documents for the leadership organizations of the union.
Type of event:
Meeting
Date(s) of event:
Nov 19
Alternative date(s) if first selection is not available:
TBD. Jlash wants to attend, 19th is only day that works for him.
Recurrence:
No recurrance
Start time of event: (hour only)
6 PM
Start time of event: (minute only)
00
End time of event: (hour only)
8 PM
End time of event: (minute only)
00
Pre event set up:
15 min
Post event clean up:
15 min
Estimate number of attendees:
50
Event attendance:
HC students
HC staff/faculty
Preferred space/facility requested (see facility guide for specifications):
FPH facstaff lounge -1st choice
Alternative space if first request is not available:
FHP ELH -2nd choice
Special set up needed:
No
Media Services/technology needed: All requests are first come first serve. Please be sure to contact Media Services as soon as your event is approved. Requests can be made online at
<a href="http://bit.ly/psDQSJ" target="_blank">http://bit.ly/psDQSJ</a>
No
Food and Beverage? Will there be food or beverage offered at your event?
Yes
Will Alcohol Be Served At Your Event?
No
Beer/Wine Server Name
Does your event/presenter/attendees require accommodations from Disability Services?
No
Parking needed:
No
Sponsoring Student Group(s)
CoordBoard
Student Group Account # (if no account # is available please indicate your student ID #)
708
Budget Manager/Signer Name:
Ethan Warshow
Student Leader 1:
Ethan Warshow
Email:
<a href="mailto:erw11@hampshire.edu" target="_blank">erw11@hampshire.edu</a>
Student Leader 2:
Sam Dean
Email:
<a href="mailto:smd11@hampshire.edu" target="_blank">smd11@hampshire.edu</a>
I agree to not alter the set up of any room unless the set up has been requested through Event Services. All room configurations should be left in which they were found.
Yes
I agree that excessive cleaning or damage will result in fees which will be determined by the appropriate personnel. If I am using the Red Barn, I agree to have any additional lighting approved by Event Services and the Electrical department of Hampshire College before proceeding. I will email <a href="mailto:events@hampshire.edu" target="_blank">events@hampshire.edu</a> ASAP for approval.
Yes
I agree to turn off all lights and audio visual equipment when I am done using the space.
Yes
I agree to report any damage to the facility to Event Services at x. 5610 or <a href="mailto:events@hampshire.edu" target="_blank">events@hampshire.edu</a>
Yes
I understand that a departmental account number or Student ID number must be provided when requesting use of college owned specialty items such as tables, chairs, grills and trash barrels for outdoor set-ups, easels, podiums, and delivered media equipment.
I agree that this budget number or account number will be charged to replace any items or damage to the facility.
Yes
Would you like your event displayed publicly on the Astra Calendar or private? If displayed publicly, the title entered on this form is the exact title to be listed.
Private
Would you like your event to be advertised on the Table Top Teasers in the Dining Commons and the Bridge, the Magic Board, CLA's Facebook and the Student Event Calendar?
Yes</pre>
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