<html><head><meta http-equiv="content-type" content="text/html; charset=utf-8"></head><body dir="auto"><div><span></span></div><div><meta http-equiv="content-type" content="text/html; charset=utf-8"><div>Attached is an email I just got from event services. Is being moved to ELH fine? We could also think of other spaces like The Tavern. </div><div><br></div><div>Discuss!<br><br>Also I don't have the password to the HSU-CoordBoardInfo so those of you not on the list (I've CC'd new people) should just add yourselves from the <a href="http://lists.hampshire.edu">lists.hampshire.edu</a> website </div><div><br></div><div>-Jesse<br>Begin forwarded message:<br><br></div><blockquote type="cite"><div><b>From:</b> Event Services <<a href="mailto:specprog@hampshire.edu">specprog@hampshire.edu</a>><br><b>Date:</b> September 27, 2013 at 8:30:51 AM EDT<br><b>To:</b> <a href="mailto:jci12@hampshire.edu">jci12@hampshire.edu</a><br><b>Subject:</b> <b>Town Meeting Event</b><br><br></div></blockquote><blockquote type="cite"><div><span>Hello Jesse,</span><br><span></span><br><span>Unfortunately the Faculty Lounge is not available on October 17th from 5:30pm-9pm. The only space available is ELH from 5:30pm-8:30pm - will this be alright? October 18th begins Family & Friends Weekend, and no student events can be scheduled.</span><br><span></span><br><span>Best,</span><br><span>Zoe Balmuth</span><br><span></span><br><span>On 9/26/2013 8:12 PM, <a href="mailto:formresults@hampshire.edu">formresults@hampshire.edu</a> wrote:</span><br><blockquote type="cite"><span>Here is the most recent response to your form:</span><br></blockquote><blockquote type="cite"><span>Student Event Request and Registration Form</span><br></blockquote><blockquote type="cite"><span>Form ID: 1074, revision 6.</span><br></blockquote><blockquote type="cite"><span></span><br></blockquote><blockquote type="cite"><span>Name:</span><br></blockquote><blockquote type="cite"><span>Jesse Ide</span><br></blockquote><blockquote type="cite"><span></span><br></blockquote><blockquote type="cite"><span>Box #:</span><br></blockquote><blockquote type="cite"><span>0985</span><br></blockquote><blockquote type="cite"><span></span><br></blockquote><blockquote type="cite"><span>Phone:</span><br></blockquote><blockquote type="cite"><span>508-561-1875</span><br></blockquote><blockquote type="cite"><span></span><br></blockquote><blockquote type="cite"><span>Email:</span><br></blockquote><blockquote type="cite"><span><a href="mailto:jci12@hampshire.edu">jci12@hampshire.edu</a></span><br></blockquote><blockquote type="cite"><span></span><br></blockquote><blockquote type="cite"><span>Title of event: Be as specific as you can.</span><br></blockquote><blockquote type="cite"><span>Town Meeting</span><br></blockquote><blockquote type="cite"><span></span><br></blockquote><blockquote type="cite"><span>Description of event:</span><br></blockquote><blockquote type="cite"><span>An All-Student Meeting to discuss and vote on proposals about student elections to campus-wide committees, policies for using the student quasi-endowment, as well as possibly other topics! This is the main part of the Hampshire Student Union.</span><br></blockquote><blockquote type="cite"><span></span><br></blockquote><blockquote type="cite"><span>Type of event:</span><br></blockquote><blockquote type="cite"><span></span><br></blockquote><blockquote type="cite"><span>Meeting</span><br></blockquote><blockquote type="cite"><span></span><br></blockquote><blockquote type="cite"><span>Date(s) of event:</span><br></blockquote><blockquote type="cite"><span>October 17th, 2013</span><br></blockquote><blockquote type="cite"><span></span><br></blockquote><blockquote type="cite"><span>Alternative date(s) if first selection is not available:</span><br></blockquote><blockquote type="cite"><span>October 18th???</span><br></blockquote><blockquote type="cite"><span></span><br></blockquote><blockquote type="cite"><span>Recurrence:</span><br></blockquote><blockquote type="cite"><span>No recurrance</span><br></blockquote><blockquote type="cite"><span></span><br></blockquote><blockquote type="cite"><span>Start time of event: (hour only)</span><br></blockquote><blockquote type="cite"><span>6 PM</span><br></blockquote><blockquote type="cite"><span></span><br></blockquote><blockquote type="cite"><span>Start time of event: (minute only)</span><br></blockquote><blockquote type="cite"><span>00</span><br></blockquote><blockquote type="cite"><span></span><br></blockquote><blockquote type="cite"><span>End time of event: (hour only)</span><br></blockquote><blockquote type="cite"><span>8 PM</span><br></blockquote><blockquote type="cite"><span></span><br></blockquote><blockquote type="cite"><span>End time of event: (minute only)</span><br></blockquote><blockquote type="cite"><span>30</span><br></blockquote><blockquote type="cite"><span></span><br></blockquote><blockquote type="cite"><span>Pre event set up:</span><br></blockquote><blockquote type="cite"><span>30 min</span><br></blockquote><blockquote type="cite"><span></span><br></blockquote><blockquote type="cite"><span>Post event clean up:</span><br></blockquote><blockquote type="cite"><span>30 min</span><br></blockquote><blockquote type="cite"><span></span><br></blockquote><blockquote type="cite"><span>Estimate number of attendees:</span><br></blockquote><blockquote type="cite"><span>60</span><br></blockquote><blockquote type="cite"><span></span><br></blockquote><blockquote type="cite"><span>Event attendance:</span><br></blockquote><blockquote type="cite"><span> HC students</span><br></blockquote><blockquote type="cite"><span></span><br></blockquote><blockquote type="cite"><span>Preferred space/facility requested (see facility guide for specifications):</span><br></blockquote><blockquote type="cite"><span>We would like to use the Faculty Lounge in FPH however we would also like to reserve East Lecture Hall in case the Faculty Lounge is overcrowded.</span><br></blockquote><blockquote type="cite"><span></span><br></blockquote><blockquote type="cite"><span>Alternative space if first request is not available:</span><br></blockquote><blockquote type="cite"><span>East Lecture Hall or West Lecture Hall</span><br></blockquote><blockquote type="cite"><span></span><br></blockquote><blockquote type="cite"><span>Special set up needed:</span><br></blockquote><blockquote type="cite"><span>No</span><br></blockquote><blockquote type="cite"><span></span><br></blockquote><blockquote type="cite"><span>Media Services/technology needed: All requests are first come first serve. Please be sure to contact Media Services as soon as your event is approved. Requests can be made online at</span><br></blockquote><blockquote type="cite"><span><a href="http://bit.ly/psDQSJ">http://bit.ly/psDQSJ</a></span><br></blockquote><blockquote type="cite"><span></span><br></blockquote><blockquote type="cite"><span>No</span><br></blockquote><blockquote type="cite"><span></span><br></blockquote><blockquote type="cite"><span>Food and Beverage? Will there be food or beverage offered at your event?</span><br></blockquote><blockquote type="cite"><span>Yes</span><br></blockquote><blockquote type="cite"><span></span><br></blockquote><blockquote type="cite"><span>Will Alcohol Be Served At Your Event?</span><br></blockquote><blockquote type="cite"><span>No</span><br></blockquote><blockquote type="cite"><span></span><br></blockquote><blockquote type="cite"><span>Beer/Wine Server Name</span><br></blockquote><blockquote type="cite"><span></span><br></blockquote><blockquote type="cite"><span></span><br></blockquote><blockquote type="cite"><span>Does your event/presenter/attendees require accommodations from Disability Services?</span><br></blockquote><blockquote type="cite"><span>No</span><br></blockquote><blockquote type="cite"><span></span><br></blockquote><blockquote type="cite"><span>Parking needed:</span><br></blockquote><blockquote type="cite"><span>No</span><br></blockquote><blockquote type="cite"><span></span><br></blockquote><blockquote type="cite"><span>Sponsoring Student Group(s)</span><br></blockquote><blockquote type="cite"><span>Hampshire Student Union</span><br></blockquote><blockquote type="cite"><span></span><br></blockquote><blockquote type="cite"><span>Student Group Account # (if no account # is available please indicate your student ID #)</span><br></blockquote><blockquote type="cite"><span>708</span><br></blockquote><blockquote type="cite"><span></span><br></blockquote><blockquote type="cite"><span>Budget Manager/Signer Name:</span><br></blockquote><blockquote type="cite"><span>Xavier A. Torres de Janon</span><br></blockquote><blockquote type="cite"><span></span><br></blockquote><blockquote type="cite"><span>Student Leader 1:</span><br></blockquote><blockquote type="cite"><span>Jesse Ide</span><br></blockquote><blockquote type="cite"><span></span><br></blockquote><blockquote type="cite"><span>Email:</span><br></blockquote><blockquote type="cite"><span><a href="mailto:jci12@hampshire.edu">jci12@hampshire.edu</a></span><br></blockquote><blockquote type="cite"><span></span><br></blockquote><blockquote type="cite"><span>Student Leader 2:</span><br></blockquote><blockquote type="cite"><span>Xavier A. Torres de Janon</span><br></blockquote><blockquote type="cite"><span></span><br></blockquote><blockquote type="cite"><span>Email:</span><br></blockquote><blockquote type="cite"><span><a href="mailto:xat12@hampshire.edu">xat12@hampshire.edu</a></span><br></blockquote><blockquote type="cite"><span></span><br></blockquote><blockquote type="cite"><span>I agree to not alter the set up of any room unless the set up has been requested through Event Services. All room configurations should be left in which they were found.</span><br></blockquote><blockquote type="cite"><span>Yes</span><br></blockquote><blockquote type="cite"><span></span><br></blockquote><blockquote type="cite"><span>I agree that excessive cleaning or damage will result in fees which will be determined by the appropriate personnel. If I am using the Red Barn, I agree to have any additional lighting approved by Event Services and the Electrical department of Hampshire College before proceeding. I will email <a href="mailto:events@hampshire.edu">events@hampshire.edu</a> ASAP for approval.</span><br></blockquote><blockquote type="cite"><span>Yes</span><br></blockquote><blockquote type="cite"><span></span><br></blockquote><blockquote type="cite"><span>I agree to turn off all lights and audio visual equipment when I am done using the space.</span><br></blockquote><blockquote type="cite"><span>Yes</span><br></blockquote><blockquote type="cite"><span></span><br></blockquote><blockquote type="cite"><span>I agree to report any damage to the facility to Event Services at x. 5610 or <a href="mailto:events@hampshire.edu">events@hampshire.edu</a></span><br></blockquote><blockquote type="cite"><span>Yes</span><br></blockquote><blockquote type="cite"><span></span><br></blockquote><blockquote type="cite"><span>I understand that a departmental account number or Student ID number must be provided when requesting use of college owned specialty items such as tables, chairs, grills and trash barrels for outdoor set-ups, easels, podiums, and delivered media equipment.</span><br></blockquote><blockquote type="cite"><span></span><br></blockquote><blockquote type="cite"><span>I agree that this budget number or account number will be charged to replace any items or damage to the facility.</span><br></blockquote><blockquote type="cite"><span>Yes</span><br></blockquote><blockquote type="cite"><span></span><br></blockquote><blockquote type="cite"><span>Would you like your event displayed publicly on the Astra Calendar or private? If displayed publicly, the title entered on this form is the exact title to be listed.</span><br></blockquote><blockquote type="cite"><span>Public</span><br></blockquote><blockquote type="cite"><span></span><br></blockquote><blockquote type="cite"><span>Would you like your event to be advertised on the Table Top Teasers in the Dining Commons and the Bridge, the Magic Board, CLA's Facebook and the Student Event Calendar?</span><br></blockquote><blockquote type="cite"><span>Yes</span><br></blockquote><span></span><br></div></blockquote></div></body></html>