[HSU-CoordBoardInternal] Fwd: Town Meeting Event

[xat12 at hampshire.edu]

Hm, having it at the Tavern would be interesting, but the time  
constrain for this Town Meeting makes it hard.

I would love to use EDH Main Stage, but it can be hard to get students  
to go all the way over there/. I think ELH would be the best bet for  
this time. Let's talk about location in our next CoordBoard meeting!

- Xavier A. Torres de Janon

Quoting drs09 at hampshire.edu:

> I think this is fine for one more Town Meeting, but in the future,  
> we should look to see that the Faculty Lounge is available when we  
> schedule Town Meeting.
>
> For those who don't know, you can check which rooms are available  
> and look for availale rooms when scheduling a meeting by clicking  
> this link and going to the "calendar" tab:  
> https://adastra.hampshire.edu/AstraSchedule/Logon.aspx?ReturnUrl=%2fAstraSchedule%2fPortal%2fCustomerContactPortal.aspx
>
> The Tavern would only work if we ended by 8, as it is reserved from  
> 8-11:30. Other places that could work would be EDH Main Stage (which  
> could be nice since we could set it up however we want), the RCC if  
> we start at 6 (although the RCC is a pain to deal with), or the Bill  
> Brand Screening Room or Abraham Ravett Room in the Liebling Center  
> (but I'm not really sure how those are set up/if they would work for  
> this type of event).
>
> -Dina
>
>
> Quoting Jesse Ide <jci12 at hampshire.edu>:
>
>> Attached is an email I just got from event services. Is being moved  
>> to ELH fine? We could also think of other spaces like The Tavern.
>>
>> Discuss!
>>
>> Also I don't have the password to the HSU-CoordBoardInfo so those  
>> of you not on the list (I've CC'd new people) should just add  
>> yourselves from the lists.hampshire.edu website
>>
>> -Jesse
>> Begin forwarded message:
>>
>>> From: Event Services <specprog at hampshire.edu>
>>> Date: September 27, 2013 at 8:30:51 AM EDT
>>> To: jci12 at hampshire.edu
>>> Subject: Town Meeting Event
>>>
>>> Hello Jesse,
>>>
>>> Unfortunately the Faculty Lounge is not available on October 17th  
>>> from 5:30pm-9pm. The only space available is ELH from  
>>> 5:30pm-8:30pm - will this be alright? October 18th begins Family &  
>>> Friends Weekend, and no student events can be scheduled.
>>>
>>> Best,
>>> Zoe Balmuth
>>>
>>>> On 9/26/2013 8:12 PM, formresults at hampshire.edu wrote:
>>>> Here is the most recent response to your form:
>>>> Student Event Request and Registration Form
>>>> Form ID: 1074, revision 6.
>>>>
>>>> Name:
>>>> Jesse Ide
>>>>
>>>> Box #:
>>>> 0985
>>>>
>>>> Phone:
>>>> 508-561-1875
>>>>
>>>> Email:
>>>> jci12 at hampshire.edu
>>>>
>>>> Title of event: Be as specific as you can.
>>>> Town Meeting
>>>>
>>>> Description of event:
>>>> An All-Student Meeting to discuss and vote on proposals about  
>>>> student elections to campus-wide committees, policies for using  
>>>> the student quasi-endowment, as well as possibly other topics!  
>>>> This is the main part of the Hampshire Student Union.
>>>>
>>>> Type of event:
>>>>
>>>> Meeting
>>>>
>>>> Date(s) of event:
>>>> October 17th, 2013
>>>>
>>>> Alternative date(s) if first selection is not available:
>>>> October 18th???
>>>>
>>>> Recurrence:
>>>> No recurrance
>>>>
>>>> Start time of event: (hour only)
>>>> 6 PM
>>>>
>>>> Start time of event: (minute only)
>>>> 00
>>>>
>>>> End time of event: (hour only)
>>>> 8 PM
>>>>
>>>> End time of event: (minute only)
>>>> 30
>>>>
>>>> Pre event set up:
>>>> 30 min
>>>>
>>>> Post event clean up:
>>>> 30 min
>>>>
>>>> Estimate number of attendees:
>>>> 60
>>>>
>>>> Event attendance:
>>>>      HC students
>>>>
>>>> Preferred space/facility requested (see facility guide for  
>>>> specifications):
>>>> We would like to use the Faculty Lounge in FPH however we would  
>>>> also like to reserve East Lecture Hall in case the Faculty Lounge  
>>>> is overcrowded.
>>>>
>>>> Alternative space if first request is not available:
>>>> East Lecture Hall or West Lecture Hall
>>>>
>>>> Special set up needed:
>>>> No
>>>>
>>>> Media Services/technology needed: All requests are first come  
>>>> first serve. Please be sure to contact Media Services as soon as  
>>>> your event is approved. Requests can be made online at
>>>> http://bit.ly/psDQSJ
>>>>
>>>> No
>>>>
>>>> Food and Beverage? Will there be food or beverage offered at your event?
>>>> Yes
>>>>
>>>> Will Alcohol Be Served At Your Event?
>>>> No
>>>>
>>>> Beer/Wine Server Name
>>>>
>>>>
>>>> Does your event/presenter/attendees require accommodations from  
>>>> Disability Services?
>>>> No
>>>>
>>>> Parking needed:
>>>> No
>>>>
>>>> Sponsoring Student Group(s)
>>>> Hampshire Student Union
>>>>
>>>> Student Group Account # (if no account # is available please  
>>>> indicate your student ID #)
>>>> 708
>>>>
>>>> Budget Manager/Signer Name:
>>>> Xavier A. Torres de Janon
>>>>
>>>> Student Leader 1:
>>>> Jesse Ide
>>>>
>>>> Email:
>>>> jci12 at hampshire.edu
>>>>
>>>> Student Leader 2:
>>>> Xavier A. Torres de Janon
>>>>
>>>> Email:
>>>> xat12 at hampshire.edu
>>>>
>>>> I agree to not alter the set up of any room unless the set up has  
>>>> been requested through Event Services.  All room configurations  
>>>> should be left in which they were found.
>>>> Yes
>>>>
>>>> I agree that excessive cleaning or damage will result in fees  
>>>> which will be determined by the appropriate personnel. If I am  
>>>> using the Red Barn, I agree to have any additional lighting  
>>>> approved by Event Services and the Electrical department of  
>>>> Hampshire College before proceeding. I will email  
>>>> events at hampshire.edu ASAP for approval.
>>>> Yes
>>>>
>>>> I agree to turn off all lights and audio visual equipment when I  
>>>> am done using the space.
>>>> Yes
>>>>
>>>> I agree to report any damage to the facility to Event Services at  
>>>> x. 5610 or events at hampshire.edu
>>>> Yes
>>>>
>>>> I understand that a departmental account number or Student ID  
>>>> number must be provided when requesting use of college owned  
>>>> specialty items such as tables, chairs, grills and trash barrels  
>>>> for outdoor set-ups, easels, podiums, and delivered media  
>>>> equipment.
>>>>
>>>> I agree that this budget number or account number will be charged  
>>>> to replace any items or damage to the facility.
>>>> Yes
>>>>
>>>> Would you like your event displayed publicly on the Astra  
>>>> Calendar or private? If displayed publicly, the title entered on  
>>>> this form is the exact title to be listed.
>>>> Public
>>>>
>>>> Would you like your event to be advertised on the Table Top  
>>>> Teasers in the Dining Commons and the Bridge, the Magic Board,  
>>>> CLA's Facebook and the Student Event Calendar?
>>>> Yes
>>>
>
>
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