[ESSP] FW: [Job]Environmental,Staff Asst/Tucson,AZ

[Vanessa Paulman]

Staff Assistant

The Staff Assistant carries out a variety of administrative, program, and
logistical activities for the Arizona Open Land Trust. The Staff Assistant
(SA) 
reports to the Executive Director of the Arizona Open Land Trust and will
primarily provide support to the ED for land protection transaction work and
provide administrative support for all Trust activities. The successful
candidate will be familiar with bookkeeping, database management, project
tracking and be highly organized. Familiarity with real estate transactions
helpful. 

KEY RESPONSIBILITIES

--Land Acquisition--

Assist the Executive Director with all types of acquisitions, including fee
acquisitions, donations, and purchases of development rights. Specific
responsibilities will include:

• Maintain land acquisition tracking system (Excel) and complete and keep
current paperwork and reports on all Trust land acquisition projects

• Site visits to potential acquisitions

• Research at county recorder’s and assessor’s offices

• Preparation of baseline documents, conservation acquisition applications
and 
reports and maps. 

--Administrative-- 

Provide clerical support to Trust staff. Duties include executing and
streamlining basic office procedures, including answering phones, faxing,
filing, preparing correspondence, responding to public inquiries,
photocopying, 
supplies purchasing, timesheet tracking, general office organization, etc.
Duties also include:

• Work with director and bookkeeper to ensure accurate accounting of AOLT
and 
project finances and accounting procedures. Track incoming cash and checks,
prepare bank deposits, prepare and track invoices/bills, etc.

• Work with director to track AOLT grant and contract work, including staff
time, budgets, invoicing, deadlines, and budget tracking.

• Maintain and update AOLT’s mailing list/donor Access database. Use
information to produce letters, mailings, labels, and other reports.

• Assist with AOLT event logistics

• Assist the Project Planner in preparing, proofreading, and editing of
proposals and reports, and correspondence.
Additional Qualifications:
EDUCATION 

• A bachelor’s degree and relevant work experience

• Administrative experience, preferably for a non-profit organization

• Some background in natural resources or land transactions. Interest in
land 
conservation. 

COMPETENCIES 

• Ability to work in a high-energy team environment and balance competing
priorities 

• Knowledge of Microsoft Office 2000, Access and Excel

• Resourceful in researching information on diverse topics

PHYSICAL DEMANDS 

• Must be able to work at desk and operate a computer

• Must be willing to participate in field work

• Work is primarily performed during regular business hours but may include
some off-site and weekend or evening meetings
How to Apply:
Send cover letter, resume, and three references to:

Arizona Open Land Trust
1915 East Camino Miraval
Tucson, AZ 85718 
Or email to: 
dbfreshwater at aolt.org

Job posted on: January 12, 2005
    
Job Category:Administration
Type:Full time
Salary:commensurate with experience and qualifications. Benefits available.
Education:Bachelor (BA, BS, etc.)
Last day to apply:January 31, 2005
Organization:Arizona Open Land Trust
Area of Focus:Environment
Location:Tucson, Arizona, 85718



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