<div dir="ltr">Hey COCA,<br><br>As you all should know, the funding application deadline passed Tuesday.<br><br>FiCom is going over funding proposals for everything except events right now. COCA has been assigned setting semester opening budgets for events. In addition, this semester COCA is back to having it's own budget. We will have $35000 allocated for Halloween and $15000 for additional funding proposals throughout the semester.<br>
<br>So right now our first task is getting through these opening funding proposals. Jose told me that there are around 90 proposals to go through. So this is what I suggest:<br><br>We have our first meeting of the semester on Tuesday September 2nd, the day before classes start. (We should also consider moving our regular weekly meeting to Tuesday since that would be between FiCom meeting days.) We go over a few proposals as a group and go over the basics of funding proposals such as how much is standard for advertising, etc. Once everyone's gotten the hang of it, we split into pairs so that it goes more quickly. If at any pair has questions, they should of course just stop and ask a chair. I want to do it split up into pairs because otherwise it will just take too long. We'll have the few at the beginning as a group to get everyone comfortable, but then we need to split up into pairs so that we can have all the budgets on Hampedia by Signer Seminar - next Saturday, a week from tomorrow (four days after our Tuesday meeting).<br>
<br>This brings me to my next point. The beginning of the semester is a good time to start dividing up tasks. I would like people to respond to this email, over the list, volunteering to take on some specific roles for the semester. As an aside, I'm hoping to get these positions into an official by-laws this semester which will mean two things: 1) you can put these positions down on resumes with a fancy title and 2) there's a possibility of some positions getting paid. (No promises on payment. Hopefully fancy titles is enough of an incentive.) Here are the officer positions we need taken care of immediately:<br>
<br>-Secretary: Responsible for taking meeting minutes and putting them up on Hampedia.<br><br>-Treasurer: Responsible for keeping track of how much money we've spent and how much money is in our account. (Would also make sense for this person to be our liason to FiCom)<br>
<br>-Student Group Liason: Responsible for being in touch with student groups about the status of their proposals and how to successfully plan their events.<br><br>COCA Chairs will of course help people out with their roles in the beginning, but eventually the Chairs shouldn't really have to be doing any of the work of at least these three positions. If all these roles get taken quickly and you don't have one, there will be other officer positions. If you're interested, here are some other positions we'll need to be have filled at some point. I'm sure we'll think of more too as the need arises:<br>
<br>-Administrative and Staff Liason: Responsible for coordinating with all offices on campus relevant to COCA's work, primarily Special Programs, Student Services, Public Safety, Physical Plant, and occasionally Sodexho.<br>
<br>PLEASE email back, over the list, ASAP if you have any objections to my proposal for how we get through this first 90 event funding proposals. Please also volunteer yourself for an officer position. I hope to hear back from everyone over this list by Sunday.<br>
<br>~Jay<br>
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