{\rtf1\ansi\ansicpg1252\deff0{\fonttbl{\f0\fnil\fcharset0 Times New Roman;}} {\*\generator Msftedit 5.41.15.1507;}\viewkind4\uc1\pard\nowidctlpar\sl240\slmult1\lang1033\kerning28\ul\b\f0\fs20 COCA BUDGET MASTER LIST -- FALL 2007\ulnone\b0\line\line\ul\b General Fund Allocations\ulnone\b0 :\line\line Bread & Puppet Show\line $750\line\line October Break Tavern Concert\line $500\line\line Local Foods Feast\line $5,000\line\line New Leaf Powershift '07 Conference\line $5,309\line\line Students for Justice in Palestine (presentation on campus)*\line $550-$700 \line\line Hampshire Animal Liberation Advocacy (weekend long event of conferences, workshops, and performances)*\line $1,500 (does not factor Public Safety costs) \par \par Honorarium for Keith Henry (founder of Food Not Bombs)*\par $3,000\par \par Performance by Jason Webley*\par $74.00 ($68 for event monitor +$6 for posters)\line\par \b *\b0\i Final figure has yet to be established, has yet to be approved, or otherwise is not currently processed.\par \i0\line\ul\b Hampshire Halloween:\ulnone\b0\line\par \ul Rental Agencies\ulnone \par Theatrix (sound/lighting for performances) -- $10,689.34\line KEC Part Rentals (inflatable rides and generators) -- $3,540.95\par Creedon and Co. (tents, heaters, tables, chairs, drape, etc.) -- $3,728.05\par \par \ul DJ\rquote s for main tent\ulnone\line Mikio Kennedy -- $700\line Neil Fleishman a.k.a. Infinite Sun -- $700\line Plus Move -- $200\par \par \ul Performances inside RCC\ulnone (MC and bands)\par Zardon Richardson -- $100\par Big A Little a -- $800\par Team Robspierre -- $1000\par \line\ul Personal Reimbursements\ulnone (Beauty Bombers\rquote decorations [helium tank, glow-sticks, balloons, etc.] and refreshments for RCC performers)\line Tara Jacobs -- $22.00 \par Cora Johnston -- $124.90\par Haley Morgan -- $100.00\par Kelley Mariani -- $95.16\line Raff Kenney -- $48.63\par \line\ul Community Health \ulnone -- Condoms and safe sex supplies/info\line $195\line\line\ul Delivery Express \ulnone -- pizza for performers\line $300 (will change and need receipt form, actual cost lower)\line\line\ul Atlas Pyrotechnics \ulnone -- fireworks display\line $5,000\line\par \ul Student Affairs account \ulnone -- reimbursements via Transfer of Funds \par Inspection Permit and Fire Safety Detail for fireworks (Amherst Fire Department) -- $585 \par Security from Amherst Police Department (Town of Amherst Treasurer) -- $2,247.88\line\line\ul Public Safety account\ulnone (includes extra staff from Phys Plant, Business Office, etc.)\line $9,492.25 \par (We are expecting a portion of this to be returned due to the non-presence of Public Safety from 4-4:30pm at the entrance, but as of 28 November 2007 we do not have the final estimate after reimbursement.)\par \par \b Total known allocation of funds as of 28 November 2007:\b0\par \ul Held in account 611\ulnone\par $30,000 initial operating budget\par $5,000 additional allocation from FiCom\par \ul Held in account 777\par \ulnone $5,657.00 (1,131 registered student gusts admitted) \par \par \b Hampshire Halloween 2007:\b0 \par $30,176.91\par $39,661.16 after transfer to 90-0-31403-61401 (Public Safety), before adjustment\par \par \b General Budget:\b0 \par $11,559 \par \par \b COCA Expenditures for Fall 2007 to date:\b0\par $51,228.16\par \par \b Stipulated funds as of 12:30pm, 28 November 2007:\b0\par \b Gross \par \b0\tab $40,657.00\par \b Net\b0 \par \tab -$10,577.16 \par \b Pending\b0\par \tab $6,174 (very rough estimate)\par \par \tab The final figures for Fall 2007 could exceed currently available funds by anywhere from ten to twenty thousand dollars, which is contingent upon adjustments and approvals from numerous sources. \par ~The HALA conference figure needs reappraisal, for Jerry Vlasak did not require $500 and the amount requested by Public Safety is not currently known by COCA. Public Safety initially requested over $3,600 but COCA was unwilling to pay any more than $2,000. \par ~The $300 PO for Delivery Express exceeded the required amount by a very small amount.\par ~COCA does not currently know how much to deduct from the HH\lquote 07 Public Safety charge.\par ~No final decision was made on the honorarium for Keith Henry, and the students have yet to contact COCA with any updates.\par ~We do not have the final requested amount for Students for Justice in Palestine.\par \tab One of the biggest issues has been the failure of $24,000 transfer from COCA\rquote s 611 account to the 777 Halloween account, to which we had subsequently charged all Halloween costs. At this time I do not know the fate of absolutely all charges, as multiple charges were re-routed and I don\lquote t know whether they were ultimately deducted from 611 or 777. The following have had forms submitted for processing but I do not know their current status:\par \i Zardon Richardson -- $100\par Big A Little a -- $800\par Team Robspierre -- $1000\par Mikio Kennedy -- $700\line Neil Fleishman a.k.a. Infinite Sun -- $700\line Plus Move -- $200\par Community Health -- $195\par \i0 All other submissions have been confirmed.\par \par COCA is therefore requesting an immediate transfer of $5,000 to account 777 to cover Public Safety and an additional $5,000 to COCA\rquote s 611 account. Additional requests will be made as they are known, but a total of $10,000 is needed very urgently. Thank you,\par \par Rafferty U. Kenney, co-chair\par Shane T. Foster, co-chair\par Johnathan M. Cassano, signer\par Committee on Community Activities\par \par }