[Coca] FW: COCA & HALLOWEEN: contacting student groups, urgent! - and reminder of meeting tonight!

[Brian Van Slyke]

(Sorry there are a few of these going out, I suck at e-mails)

 

Hey folks, so - I tried to send this out on Wednesday morning, but for some
reason it didn't go out. So, I'm sending it again, except now it's even more
urgent for everyone to get on right away.

 

Because the 13th is so close, I'm also saying that we can change the date
that people need to have a proposal into us by the 22nd instead (emphasize,
though, that it would be much better if they could get it into us before
then, though). 

 

Here is a list of the student groups:
https://hampedia.org/wiki/Student_Groups

 

If there are certain student groups that you would really prefer to contact
and work with, e-mail me their names by the end of the night - after then
I'm going to just start arbitrarily assigning groups to people.

 

Below is the letter I wrote with all the guidelines. Please stress that
right now we only have 2-3 events committed to happening at Halloween
(besides the bands) - so if student groups DON'T step up, then that's all
there's going to be, and Halloween will be all sorts of lame. Also stress
that student groups will not have this coming out of their budgets, but the
expenses will be paid by COCA. Also, if there are individuals who want to do
something separately from a student group - that's also totally cool, the
only thing we need to figure out with that is funding.

 

So remember: PLEASE get on contacting these folks as soon as possible!
(including over the break! Including this afternoon! Including tonight!) Nag
them, bug them, talk with them, generate ideas with them, etc. etc.

 

At the end of this e-mail, I have attached the letter with all the
guidelines and etc.

 

Thanks so much, and I will see you all this evening at 5 PM at Mod 38 to do
band/music stuff.

 

Sincerely,

Brian

 

P.S. I accidentally lost two folks' e-mail addresses in this craziness. If
you don't see their e-mails on the list of people this has been sent to, can
you forward it to them? Sorry - and thanks.

 

"This year, we (Committee on Community Activities - COCA) are planning on
making Hampshire Halloween different. For the past few years, Halloween has
been organized by a few core members of COCA and various offices doing their
own things. In addition, large sums of money are spent on activities and
resources that go underused and could be spent more wisely (such as the
bouncy rides and towers).

We believe that this is antithetical to what Hampshire College should be
doing, and that a celebration as big as Halloween should be a community
effort. That is why we are going to be striking several traditional things
from Hampshire Halloween in an effort to free up money, resources, and space
for established student groups to take the lead in making Halloween a fun,
community-driven event.

What this essentially means is that we are going to be looking for student
groups to put on events, activities, games, haunted houses, food,
decorations, performances, and much more. We are looking to the inspiration
and creativity of student groups to make Halloween a successful event.

COCA will provide the funds for student groups participating in creating
Hampshire Halloween. 

So, this year, what will happen at Hampshire Halloween will depend on what
you do for it!

If your student group plans on making Halloween possible, please e-mail
bdv06 at hampshire.edu BY OCTOBER 22nd. Anything after will not be accepted.
However, priority for such things as location will go to those student
groups that get their e-mails in sooner.

For a student group to participate in Hampshire Halloween, they will need to
send an e-mail to the address listed above. The e-mail must follow these
guidelines:

TO: bdv06 at hampshire.edu
SUBJECT: Hampshire Halloween and STUDENT GROUP'S NAME
BODY:

-Detailed explanation of what the student group intends to do.

-Four locations on Campus where this could take place (i.e. the RCC, the
Merrill Quad, under the FPH overpass, and so on) - ranked from 1 to 4 with 1
being the most ideal place and 4 being the least ideal.

-Materials you will need

-An estimate of how much this will cost.

-Length of time this event will take (i.e. all night, two hours, etc.)

-Anything else you think is important to include.

We are very excited to have the opportunity to improve Hampshire Halloween
and to make it a more community-driven event. This year, Halloween will
depend on the work we all put towards it.

I look forward to hearing from you and your ideas.

Sincerely,
Brian Van Slyke"

-------------- next part --------------
An HTML attachment was scrubbed...
URL: <https://lists.hampshire.edu/pipermail/coca/attachments/20081010/2e478c21/attachment.htm>