[Coca] The Fall (please read in its entirety)

[Benjamin Arthur Nazzaro]

Hey All,
   I agree with yall. Looking at the tasks Jay laid out there seems to be a need
for secretary for setting meeting agenda, taking meeting notes and transcribing
them into minutes and then posting them, and also reviewing proposals and
corresponding with student groups. "Treasurer/Accountant,
a Public relations person to answer questions about how to recieve funding,
fillout paper works and plan events, be contact w/ various offices. Perhaps a
specialized COCA worker for the big events Halloween/Spring Jam, a staffing and
cleanup crew which COCA might 'rent out' for various events, and a position to
process and track down paperwork.
Secretary, Treasurer, Public Relations, Specialized Halloween Planner,
Specialized Spring Jam Planner, Staffing and/or Cleanup COCA crew, a
paperworker, are there any other positions anyone can think of? Do these work?
Best,
    Ben
         (    (    (    (P.eace & S.ustenance)    )    )    )

Quoting Alexandra Ashli Reese <aar06 at hampshire.edu>:
> I definitely agree with everyone.  Having more definitive roles will
> definitely
> make things seem more manageable.  First things first, when do we want to get
> together to decide on group funding for events?  I think FiCom is meeting a
> couple days early but I could be wrong, I do know that forms are due Aug 26th
> and groups expect to hear back early September so that they can get going on
> things.  Hope you all are enjoying your summer!  Best - Alex
>
>
> Quoting Wesley David Ringel <wdr06 at hampshire.edu>:
>
> > Assuming we know who the chair(s) will be at the first meeting, it would be
> > good
> > to get some specific "role-assigning" accomplished, in order to make it a
> > little
> > clearer how to share the responsibilities on COCA this year.  Methinks.
> > see you all soon,
> > Wes
> >
> >
> >
> > Quoting Alexandra Taylor Vara <atv07 at hampshire.edu>:
> >
> > > Hi all,
> > >
> > > I couldn't agree more with Jay. COCA isn't a one man job and it shouldn't
> > be.
> > > I'm hoping to start off running when school starts, maybe focusing on
> > > Hampfest
> > > and getting more people on board. The circus folks have already contacted
> > me
> > > about bands for Halloween so be ready to jump right into Halloween
> planing
> > as
> > > well. I'm hoping that we can work together and make this a great year for
> > > COCA.
> > > Looking forward to seeing you all. Enjoy the rest of your summer!
> > >
> > > Sincerely,
> > > Alex
> > > Quoting Jay Cassano <jomc06 at hampshire.edu>:
> > >
> > > > Hey everyone,
> > > >
> > > > Hope you've had a good summer so far. Now that we're a little past
> > halfway
> > > > through the summer, it's time to start thinking about the Fall. As
> you'll
> > > > probably remember, in the Spring, I'd say approximately 90% of the work
> > of
> > > > COCA fell on my shoulders alone. This is not an acceptable or
> successful
> > > way
> > > > for a committee of Community Council to operate. In my opinion, the
> > chairs
> > > > of committees should not even have much explicit work and should
> instead
> > be
> > > > responsible for oversight and fixing up loose ends that other people
> drop
> > > > behind.
> > > >
> > > > It is imperative that we find an effective and efficient way to divide
> up
> > > > tasks and have some more clearly defined roles for everyone on COCA. To
> > > > illustrate my point, I am going to list all of the duties and tasks
> that
> > go
> > > > into running COCA. Again, bare in mind that I did almost all of this
> > myself
> > > > this past semester. To be frank, I am on the fence about whether or not
> I
> > > > will continue with COCA this semester. One of my conditions for
> returning
> > > to
> > > > COCA is that these tasks be more evenly divided between committee
> > members.
> > > > The list:
> > > >
> > > > -Setting meeting agenda
> > > > -Taking meeting notes
> > > > -Transcribing meeting notes into meeting minutes which are then
> formatted
> > > > and posted on Hampedia
> > > > -Treasurer/Accountant to keep track of COCA's account
> > > > -Liason to FiCom
> > > > -Liason to Community Council
> > > > -Reviewing student group proposals prior to discussing them at a
> meeting
> > to
> > > > make sure they meet minimum standards
> > > > -Corresponding with student groups regarding the status of their
> > proposals
> > > > -Answering questions about how to receive funding, fill out paperwork,
> > and
> > > > plan events from both individuals and student groups
> > > > -Processing paperwork
> > > > -Tracking down paperwork when it inevitably gets lost
> > > > -Be in contact and work with Pub Safety
> > > > -Be in contact and work with PhysPlant
> > > > -Be in contact and work with Student Services
> > > > -Be in contact and work with Special Programs
> > > > -Be in contact and work with Sodexo
> > > > -Work with bands and performers for Halloween/Spring Jam
> > > > -Work with rental agencies for Halloween/Spring Jam
> > > > -Staffing and cleanup at Halloween and Spring Jam
> > > >
> > > > And I'm sure that there is tons I've forgotten. The point is that this
> is
> > > > clearly not a one or even two or three person job. It's the job of a
> > > > well-organized committee. I hope that everyone replies over the list
> with
> > > > their ideas for how to best organize COCA and divide up the burden of
> > > > running it. Otherwise, to be frank, I'm not sure I can commit again to
> > > COCA.
> > > >
> > > > That said, I still want to be on COCA in the Fall, but we need to work
> > > > together to make this successful. So let's do that.
> > > >
> > > > ~Jay
> > > >
> > >
> > >
> > > _______________________________________________
> > > COCA mailing list
> > > COCA at lists.hampshire.edu
> > > http://lists.hampshire.edu/mailman/listinfo/coca
> > >
> >
> >
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> >
>
>
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