[Coca] The Fall (please read in its entirety)

[Alexandra Ashli Reese]

I definitely agree with everyone.  Having more definitive roles will definitely
make things seem more manageable.  First things first, when do we want to get
together to decide on group funding for events?  I think FiCom is meeting a
couple days early but I could be wrong, I do know that forms are due Aug 26th
and groups expect to hear back early September so that they can get going on
things.  Hope you all are enjoying your summer!  Best - Alex


Quoting Wesley David Ringel <wdr06 at hampshire.edu>:

> Assuming we know who the chair(s) will be at the first meeting, it would be
> good
> to get some specific "role-assigning" accomplished, in order to make it a
> little
> clearer how to share the responsibilities on COCA this year.  Methinks.
> see you all soon,
> Wes
>
>
>
> Quoting Alexandra Taylor Vara <atv07 at hampshire.edu>:
>
> > Hi all,
> >
> > I couldn't agree more with Jay. COCA isn't a one man job and it shouldn't
> be.
> > I'm hoping to start off running when school starts, maybe focusing on
> > Hampfest
> > and getting more people on board. The circus folks have already contacted
> me
> > about bands for Halloween so be ready to jump right into Halloween planing
> as
> > well. I'm hoping that we can work together and make this a great year for
> > COCA.
> > Looking forward to seeing you all. Enjoy the rest of your summer!
> >
> > Sincerely,
> > Alex
> > Quoting Jay Cassano <jomc06 at hampshire.edu>:
> >
> > > Hey everyone,
> > >
> > > Hope you've had a good summer so far. Now that we're a little past
> halfway
> > > through the summer, it's time to start thinking about the Fall. As you'll
> > > probably remember, in the Spring, I'd say approximately 90% of the work
> of
> > > COCA fell on my shoulders alone. This is not an acceptable or successful
> > way
> > > for a committee of Community Council to operate. In my opinion, the
> chairs
> > > of committees should not even have much explicit work and should instead
> be
> > > responsible for oversight and fixing up loose ends that other people drop
> > > behind.
> > >
> > > It is imperative that we find an effective and efficient way to divide up
> > > tasks and have some more clearly defined roles for everyone on COCA. To
> > > illustrate my point, I am going to list all of the duties and tasks that
> go
> > > into running COCA. Again, bare in mind that I did almost all of this
> myself
> > > this past semester. To be frank, I am on the fence about whether or not I
> > > will continue with COCA this semester. One of my conditions for returning
> > to
> > > COCA is that these tasks be more evenly divided between committee
> members.
> > > The list:
> > >
> > > -Setting meeting agenda
> > > -Taking meeting notes
> > > -Transcribing meeting notes into meeting minutes which are then formatted
> > > and posted on Hampedia
> > > -Treasurer/Accountant to keep track of COCA's account
> > > -Liason to FiCom
> > > -Liason to Community Council
> > > -Reviewing student group proposals prior to discussing them at a meeting
> to
> > > make sure they meet minimum standards
> > > -Corresponding with student groups regarding the status of their
> proposals
> > > -Answering questions about how to receive funding, fill out paperwork,
> and
> > > plan events from both individuals and student groups
> > > -Processing paperwork
> > > -Tracking down paperwork when it inevitably gets lost
> > > -Be in contact and work with Pub Safety
> > > -Be in contact and work with PhysPlant
> > > -Be in contact and work with Student Services
> > > -Be in contact and work with Special Programs
> > > -Be in contact and work with Sodexo
> > > -Work with bands and performers for Halloween/Spring Jam
> > > -Work with rental agencies for Halloween/Spring Jam
> > > -Staffing and cleanup at Halloween and Spring Jam
> > >
> > > And I'm sure that there is tons I've forgotten. The point is that this is
> > > clearly not a one or even two or three person job. It's the job of a
> > > well-organized committee. I hope that everyone replies over the list with
> > > their ideas for how to best organize COCA and divide up the burden of
> > > running it. Otherwise, to be frank, I'm not sure I can commit again to
> > COCA.
> > >
> > > That said, I still want to be on COCA in the Fall, but we need to work
> > > together to make this successful. So let's do that.
> > >
> > > ~Jay
> > >
> >
> >
> > _______________________________________________
> > COCA mailing list
> > COCA at lists.hampshire.edu
> > http://lists.hampshire.edu/mailman/listinfo/coca
> >
>
>
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