[Coca] The Fall (please read in its entirety)

[Wesley David Ringel]

Assuming we know who the chair(s) will be at the first meeting, it would be good
to get some specific "role-assigning" accomplished, in order to make it a little
clearer how to share the responsibilities on COCA this year.  Methinks.
see you all soon,
Wes



Quoting Alexandra Taylor Vara <atv07 at hampshire.edu>:

> Hi all,
>
> I couldn't agree more with Jay. COCA isn't a one man job and it shouldn't be.
> I'm hoping to start off running when school starts, maybe focusing on
> Hampfest
> and getting more people on board. The circus folks have already contacted me
> about bands for Halloween so be ready to jump right into Halloween planing as
> well. I'm hoping that we can work together and make this a great year for
> COCA.
> Looking forward to seeing you all. Enjoy the rest of your summer!
>
> Sincerely,
> Alex
> Quoting Jay Cassano <jomc06 at hampshire.edu>:
>
> > Hey everyone,
> >
> > Hope you've had a good summer so far. Now that we're a little past halfway
> > through the summer, it's time to start thinking about the Fall. As you'll
> > probably remember, in the Spring, I'd say approximately 90% of the work of
> > COCA fell on my shoulders alone. This is not an acceptable or successful
> way
> > for a committee of Community Council to operate. In my opinion, the chairs
> > of committees should not even have much explicit work and should instead be
> > responsible for oversight and fixing up loose ends that other people drop
> > behind.
> >
> > It is imperative that we find an effective and efficient way to divide up
> > tasks and have some more clearly defined roles for everyone on COCA. To
> > illustrate my point, I am going to list all of the duties and tasks that go
> > into running COCA. Again, bare in mind that I did almost all of this myself
> > this past semester. To be frank, I am on the fence about whether or not I
> > will continue with COCA this semester. One of my conditions for returning
> to
> > COCA is that these tasks be more evenly divided between committee members.
> > The list:
> >
> > -Setting meeting agenda
> > -Taking meeting notes
> > -Transcribing meeting notes into meeting minutes which are then formatted
> > and posted on Hampedia
> > -Treasurer/Accountant to keep track of COCA's account
> > -Liason to FiCom
> > -Liason to Community Council
> > -Reviewing student group proposals prior to discussing them at a meeting to
> > make sure they meet minimum standards
> > -Corresponding with student groups regarding the status of their proposals
> > -Answering questions about how to receive funding, fill out paperwork, and
> > plan events from both individuals and student groups
> > -Processing paperwork
> > -Tracking down paperwork when it inevitably gets lost
> > -Be in contact and work with Pub Safety
> > -Be in contact and work with PhysPlant
> > -Be in contact and work with Student Services
> > -Be in contact and work with Special Programs
> > -Be in contact and work with Sodexo
> > -Work with bands and performers for Halloween/Spring Jam
> > -Work with rental agencies for Halloween/Spring Jam
> > -Staffing and cleanup at Halloween and Spring Jam
> >
> > And I'm sure that there is tons I've forgotten. The point is that this is
> > clearly not a one or even two or three person job. It's the job of a
> > well-organized committee. I hope that everyone replies over the list with
> > their ideas for how to best organize COCA and divide up the burden of
> > running it. Otherwise, to be frank, I'm not sure I can commit again to
> COCA.
> >
> > That said, I still want to be on COCA in the Fall, but we need to work
> > together to make this successful. So let's do that.
> >
> > ~Jay
> >
>
>
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