[Coca] T-o-T, feeding bands, contracts, abnegation, etc.

[Rafferty U. Kenney]

Hey again,
   Hope this bombardment of e-mails doesn't make anything confusing.

"Re: preliminary trick or treat office list..."
   In brief, the offices across campus that have signed up for
Trick-or-Treating. Thanks Shane. What is crucial now is communicating with each
of these various offices and making sure that they have signs or some sort of
identification as a spot for delicious candy treats. I have far too much to do
to deal with this, and have not been as involved as others in side
conversations about this as a plan. If anyone wants something to do, going to
each office would be great. Do we have signs? I'm somewhat confused about who
has been doing what with the house offices. I'd had it written down that Jay,
Tara, and Alex were acting as liasons, but don't know all of the who-and-what
with it and how much others in COCA have been discussing that with each other.
It seems that this part is mostly done, but just wanted to confirm.

   Another EXTREMELY CRITICAL THING is the food for the bands. Shane, I'd
already spoken with you about this and said that I could do it if you were
unable to do so. Detailed records of transactions for food are largely absent
from files on hand, but it was indeed Delivery Express that we had previously
gone through. Their website is https://www.deliveryexpress.com/home.htm There's
a metric fuckton of menus for various restaurants, so it would be best not to
order anything other than pizzas out of pragmatism. There are costs associated
with Big Y as well, but the easiest thing would be to order however many pizzas
for our performers.

   The other thing that NEEDS to be done no later than tomorrow afternoon is
filling out contracts for all persons we've hired, and an example can be found
in the orange COCA folder with "#611" written on the front. The form is titled
"Contract for Services." For whatever absurd reason, we at least need one of
those filled out for each individual band member and DJ. Filling out TOF forms,
POs, contracts, etc. are a lot easier than they look at first. We just need
these things filled out enough that two of the three signers can sign off on
them and hand them in before campus offices close.

   Again, I can start working on this stuff if necessary, but I absolutely need
to abnegate some of these responsibilities for tomorrow. I will be meeting with
Bruce from Theatrix tomorrow, along with Bob G. (RCC), someone from Phys Plant
(hopefully), and possibly someone from Public Safety. This is mostly to make
sure everything checks out for what we're doing with the RCC, library gallery,
and front lawn. I also have to speak with Stephen Pereira and people in the
SDCL to make absolutely sure that the Purchase Orders went through so that we
can give the different agencies their PO numbers. Not a huge deal, but I will
not be around much tomorrow and need as many other people to work on this stuff
as possible.

[I'm tempted to call Mikio's significant other "Serpentessa" about the Boa
Constrictor (This is directed more towards Shane). This person was a belly
dancer but also involved with Mikio, and wanted to bring a beast of a serpent
for the performance. So long as said serpent is comfortable, I am happy about
this image. Karen Couture from Public Safety basically told me "no, I don't
like that idea," but also told me to ask Stephen Pereira about it, and said
that pets cannot be anywhere on campus. This is not true according to NSNS
(sort of Hampshire's bureaucratic bible, if you don't know). So, if one were to
call Serpentessa and find out whether she has whatever licenses or
certifications are necessary, and that the animal would be safe in this
environment and of no harm to anybody, we are perfectly in accordance with the
guidelines as defined by NSNS. Not that I have the time anyway, but I will not
call unless the membership of COCA sees little problematic about the snake and
keeping it safe. Potentially problematic for a number of reasons, but
potentially great.]
   Only another day until everything unfolds and the campus can enjoy the
tradition. Be well,

-- 
Rafferty Kenney, co-chair
Committee on Community Activities
Hampshire College
P.O. box 0891
Amherst, MA 01002
(518) 928-7129




Quoting Shane Tristan Foster <stf06 at hampshire.edu>:
>
> House Offices:
>
> Prescott
> Enfield/Greenwich
> Dakin
> Merril
>
> Cole Science Center:
>
> Central Records
> Dean of Faculty
> The President's Office
>
> General Offices:
>
> Office of Institutional Advancement (Lemelson)
> The Alumni Office (Guest House)
> The Global Education Office (Merrill Student Life Center)
>
>
>
>
>     Take Care,
>     Be Well,
>
>     Hasta Luego.
>     Shane.
>