[Coca] (no subject)

[Rafferty U. Kenney]

Hi Karen,
	Hopefully you’ll get this and be able to respond soon. We are finalizing
placement of tents, rides, events, etc. and were wondering which spaces we
could use. We ordered the “Rock and Roll Bouncy Boxing” inflatable, and thought
that it would work really well if we could have it in front of the flag pole,
but do not know what will be happening with traffic in the bus circle. Is
traffic being directed through there? The inflatable is self-sustained on a
generator and measures 21x25 feet, which would only take up a small area on the
grass facing the library/Cole. I do not know how deep any securing stakes would
be driven, but was told to check with Phys Plant about any possible gas or
electric lines running under the ground.
	Today, Steve Dags mentioned “backstage passes” for the RCC so that performers
and personnel could more easily gain access and not have to deal with a crowd
at the main entranceway. Would we be able to let persons critical to the
performance enter through the rear door of the RCC? If not, can they be allowed
through any alternate points (the locker rooms?)?
	I’ve also been looking into the issue of the RCC’s emergency light, and asked
Bruce from Theatrix if it would be possible to put some sort of red curtain in
front of it. Would this be feasible? A few weeks ago Delroy told me that he
thought such an idea might work, and according to him it would work best to
have red light because that light would travel farthest.
	One of the most important things we need to know is whether reserved parking
will be available to performers. There are some band members and DJs who will
not be able to reach campus until much later in the night. For instance, Neil
Fleishman (12:00-1:30am DJ) said he might not be able to get here until
10:00pm. I do not know the point at which we would reach capacity, but it would
be a disaster if a performer wasn’t allowed in for that reason. Can we reserve
parking for persons on the vendor/performer guestlist?
	Also, what are the protocols for searches at the gates and entrance to the RCC?
Are any of our security personnel going to ask to search personal property
beyond entrance points? Where will all security be positioned aside from the
gates and RCC? Since there are APD, Hampshire Pubs, and security contracted
from outside of Hampshire, are they all on operating on different guidelines? I
remember someone saying that the Amherst PD are pretty self contained in terms
of guidelines and protocols, but don’t know how it works if we are employing
police. I also do not know whether other outside hires will be
functionally/legally identical to actual Public Safety officers, but am
assuming that they can do things such as restrain an overtly hostile intruder.
	I’m concerned about searches and the way in which they will be conducted
because we have gotten a huge number of complaints about it, and not simply
because these persons were trying to smuggle contraband into the RCC. One of
the chief reasons cited was personal space and a general discomfort with what
they perceived as an infringement of person and property. This is one reason
why I am concerned about a person otherwise unaffiliated with the school
conducting searches (i.e. those who do not work throughout the year as a Pub
Safety officer and the students would consider a stranger). This of course is
part of a much broader issue, but I was wondering if there was a way of having
a better rapport between students at the event and Public Safety so that all
parties would feel more at ease, and generally be friendlier and more
respectful towards each other. Do you know if there is a way that security
personnel could more easily carry that presence? Let us know, thanks.

-- 
Rafferty Kenney, co-chair
Committee on Community Activities
Hampshire College
P.O. box 0891
Amherst, MA 01002
(518) 928-7129