[Coca] COCA's budget

[Rafferty U. Kenney]

Hi all,
   I'd sent this out before in an rtf file to a few people yesterday before
sending it through the listserv (I haven't heard any corrections, so I think it
may be set).
~~~~~
COCA BUDGET MASTER LIST -- FALL 2007

General Fund Allocations:

Bread & Puppet Show
$750

October Break Tavern Concert
$500

Local Foods Feast
$5,000

New Leaf Powershift '07 Conference
$5,309

Students for Justice in Palestine (presentation on campus)*
$550-$700

Hampshire Animal Liberation Advocacy (weekend long event of conferences,
workshops, and performances)*
$1,500 (does not factor Public Safety costs)

Honorarium for Keith Henry (founder of Food Not Bombs)*
$3,000

Performance by Jason Webley*
$74.00 ($68 for event monitor +$6 for posters)

*Final figure has yet to be established, has yet to be approved, or otherwise is
not currently processed.

Hampshire Halloween:

Rental Agencies
Theatrix (sound/lighting for performances) -- $10,689.34
KEC Part Rentals (inflatable rides and generators) -- $3,540.95
Creedon and Co. (tents, heaters, tables, chairs, drape, etc.) -- $3,728.05

DJ’s for main tent
Mikio Kennedy -- $700
Neil Fleishman a.k.a. Infinite Sun -- $700
Plus Move -- $200

Performances inside RCC (MC and bands)
Zardon Richardson -- $100
Big A Little a -- $800
Team Robspierre -- $1000

Personal Reimbursements (Beauty Bombers’ decorations [helium tank, glow-sticks,
balloons, etc.] and refreshments for RCC performers)
Tara Jacobs -- $22.00
Cora Johnston -- $124.90
Haley Morgan -- $100.00
Kelley Mariani -- $95.16
Raff Kenney -- $48.63

Community Health -- Condoms and safe sex supplies/info
$195

Delivery Express -- pizza for performers
$300 (will change and need receipt form, actual cost lower)

Atlas Pyrotechnics -- fireworks display
$5,000

Student Affairs account -- reimbursements via Transfer of Funds
Inspection Permit and Fire Safety Detail for fireworks (Amherst Fire Department)
-- $585
Security from Amherst Police Department (Town of Amherst Treasurer) -- $2,247.88

Public Safety account (includes extra staff from Phys Plant, Business Office,
etc.)
$9,492.25
(We are expecting a portion of this to be returned due to the non-presence of
Public Safety from 4-4:30pm at the entrance, but as of 28 November 2007 we do
not have the final estimate after reimbursement.)

Total known allocation of funds as of 28 November 2007:
Held in account 611
$30,000 initial operating budget
$5,000 additional allocation from FiCom
Held in account 777
$5,657.00 (1,131 registered student gusts admitted)

Hampshire Halloween 2007:
$30,176.91
$39,661.16 after transfer to 90-0-31403-61401 (Public Safety), before adjustment

General Budget:
$11,559

COCA Expenditures for Fall 2007 to date:
$51,228.16

Stipulated funds as of 12:30pm, 28 November 2007:
Gross
	$40,657.00
Net
	-$10,577.16
Pending
	$6,174 (very rough estimate)

	The final figures for Fall 2007 could exceed currently available funds by
anywhere from ten to twenty thousand dollars, which is contingent upon
adjustments and approvals from numerous sources.
~The HALA conference figure needs reappraisal, for Jerry Vlasak did not require
$500 and the amount requested by Public Safety is not currently known by COCA.
Public Safety initially requested over $3,600 but COCA was unwilling to pay any
more than $2,000.
~The $300 PO for Delivery Express exceeded the required amount by a very small
amount.
~COCA does not currently know how much to deduct from the HH‘07 Public Safety
charge.
~No final decision was made on the honorarium for Keith Henry, and the students
have yet to contact COCA with any updates.
~We do not have the final requested amount for Students for Justice in
Palestine.
	One of the biggest issues has been the failure of $24,000 transfer from COCA’s
611 account to the 777 Halloween account, to which we had subsequently charged
all Halloween costs. At this time I do not know the fate of absolutely all
charges, as multiple charges were re-routed and I don‘t know whether they were
ultimately deducted from 611 or 777. The following have had forms submitted for
processing but I do not know their current status:
Zardon Richardson -- $100
Big A Little a -- $800
Team Robspierre -- $1000
Mikio Kennedy -- $700
Neil Fleishman a.k.a. Infinite Sun -- $700
Plus Move -- $200
Community Health -- $195
All other submissions have been confirmed.

COCA is therefore requesting an immediate transfer of $5,000 to account 777 to
cover Public Safety and an additional $5,000 to COCA’s 611 account. Additional
requests will be made as they are known, but a total of $10,000 is needed very
urgently. Thank you,

Rafferty U. Kenney, co-chair
Shane T. Foster, co-chair
Johnathan M. Cassano, signer
Committee on Community Activities


-- 
Rafferty Kenney, co-chair
Committee on Community Activities
Hampshire College
P.O. box 0891
Amherst, MA 01002
(518) 928-7129




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