From ruk04 at hampshire.edu  Wed Oct 17 18:39:19 2007
From: ruk04 at hampshire.edu (Rafferty Underhill Kenney)
Date: Wed, 17 Oct 2007 18:39:19 -0400
Subject: [Coca] test
Message-ID: <1192660759.47168f17f2ac4@webmail.hampshire.edu>

this is only a test to see if the listserv is functional and that everyone is
receiving messages.



From ruk04 at hampshire.edu  Wed Oct 17 20:15:29 2007
From: ruk04 at hampshire.edu (Rafferty U. Kenney)
Date: Wed, 17 Oct 2007 20:15:29 -0400
Subject: [Coca] Fwd: condoms for hamp halloween
Message-ID: <1192666529.4716a5a1e4483@webmail.hampshire.edu>

 I spoke with her tonight to clear up the numbers. The price would either be
$130 for condoms alone, or "$205" for the addition of lube as part of the
safe-sex supplies for Halloween. Just giving a heads up before tomorrow's
meeting.
~Raff


----- Forwarded message from Rachel Arianna Leipow <raal04 at hampshire.edu> -----
    Date: Wed, 17 Oct 2007 17:22:26 -0400
    From: Rachel Arianna Leipow <raal04 at hampshire.edu>
Reply-To: Rachel Arianna Leipow <raal04 at hampshire.edu>
 Subject: condoms for hamp halloween
      To: ruk04 at hampshire.edu

Hi Raff-
There are a few different choices about condoms. I think CHC (ie community
health) can decide about it, but I don't know what you want to do about lube.
Even the cheapest bulk lube will be over 150 dollars. And depending on the
quality, could be much more for a good case of 1000 lube-etts. That being said,
I'll leave it up to you to decide how much to transfer. The condoms by
themselves will cost 130 dollars. This would provide the campus with two cases,
2000 condoms. It would be great to get lube as well. The cheapest case (box of
1000) that I could find is 175 dollars. Please let me know what you decide and
how much money you are going to transfer over. The Sexpert account number is
669. (Get it?!) Anyway, that is actually the number, so just let me know what's
up as soon as possible. Thanks!
-Rachel

----- End forwarded message -----




From ruk04 at hampshire.edu  Wed Oct 17 20:19:23 2007
From: ruk04 at hampshire.edu (Rafferty U. Kenney)
Date: Wed, 17 Oct 2007 20:19:23 -0400
Subject: [Coca] Re: Halloween performance?
In-Reply-To: <1192665833.4716a2e97fb68@webmail.hampshire.edu>
References: <1192418776.4712ddd8dbdf4@webmail.hampshire.edu>
	<1192665833.4716a2e97fb68@webmail.hampshire.edu>
Message-ID: <1192666763.4716a68bbf9a0@webmail.hampshire.edu>



Hey Maesa,
   Awesome, thanks for letting us know. We're in the final stages of putting the
music stuff together. Which times would you be available to play that night?

-- 
Rafferty Kenney, co-chair
Committee on Community Activities
Hampshire College
P.O. box 0891
Amherst, MA 01002
(518) 928-7129



Quoting Maesa Trilhus Pullman <mtp06 at hampshire.edu>:

> YES!!!!!!!
>
> sorry it took me so long to write back ... but sign us up if it's not too
> late.
>
> peace, maesa
>
>
> Quoting Rafferty Underhill Kenney <ruk04 at hampshire.edu>:
>
> > Hi Maesa,
> >    We were wondering whether you wanted to play during Hampshire Halloween
> in
> > the library gallery. Are you interested?
> >
> > ~Raff Kenney, co-chair
> >  Committee on Community Activities
> >
>
>




From ruk04 at hampshire.edu  Wed Oct 17 20:20:44 2007
From: ruk04 at hampshire.edu (Rafferty U. Kenney)
Date: Wed, 17 Oct 2007 20:20:44 -0400
Subject: [Coca] Re: Yurt for Halloween
In-Reply-To: <1192654345.47167609ea03b@webmail.hampshire.edu>
References: <1192599427.47159f83e5687@webmail.hampshire.edu>
	<1192654345.47167609ea03b@webmail.hampshire.edu>
Message-ID: <1192666844.4716a6dc429b1@webmail.hampshire.edu>


That's alright, thanks for getting back to me so soon.

-- 
Rafferty Kenney, co-chair
Committee on Community Activities
Hampshire College
P.O. box 0891
Amherst, MA 01002
(518) 928-7129

Quoting Ariel David Pressman <adp04 at hampshire.edu>:

> I'm sorry to say the space won't be available.  We've had a really bad
> history
> of stolen equipment and other problems, and the idea of having the space open
> with so many people on campus seems to be a bad idea.  However, I know last
> year the foot of the Yurt was used for a performance, and anything like that
> would be fine.  Sorry.  Let me know if you have any questions.
>
>   Rel
>




From ruk04 at hampshire.edu  Thu Oct 18 00:07:52 2007
From: ruk04 at hampshire.edu (Rafferty Underhill Kenney)
Date: Thu, 18 Oct 2007 00:07:52 -0400
Subject: [Coca] Fwd: Re: Halloween & agencies
Message-ID: <1192680472.4716dc18975b5@webmail.hampshire.edu>



----- Forwarded message from "Josiah S. Litant" <jlitant at hampshire.edu> -----
    Date: Wed, 17 Oct 2007 15:52:34 -0400
    From: "Josiah S. Litant" <jlitant at hampshire.edu>
Reply-To: "Josiah S. Litant" <jlitant at hampshire.edu>
 Subject: Re: Halloween & agencies
      To: "Rafferty U. Kenney" <ruk04 at hampshire.edu>

Hello Raff.

Here are the answers to your questions:

1. The tent between the living rooms is owned by the college, but we
have to pay the tent rental place to come and set it up, so the cost
will be similar to renting anyway, I suspect. In addition, I am
nervous about having events by the yurt (in the woods at night). This
would also incur an additional officer to work by the Yurt, which
would cost more money. My advice would be NOT to use the Yurt,
especially when there are already 3 other dance/music venues in use
that evening. Thoughts on this?

2. I have gotten VERY strong input from several people that yo
ushould not use Theatrix. If you can work with Limelight, I think you
might be better off.

3. We can talk more about protocol for ordering items after the event
is over, you make good points. We want to retain COCA's autonomy, but
I don't know if removing special programs from the ordering makes
sense. I suspect there is a middle ground we can find that will work
better for next year.

4. Re: searching bags. This is really at Public Safety's discretion.
I talked to Karen about it, and suggested that we might say that all
bags in the RCC will be searched, and other items may be searched at
entrance points at "Public Safety's discretion." This was only my
suggestion, I don't know what they will do with it. I recognize how
this makes people uncomfortable, but yet there is no way to let
people into the RCC without knowing what they are bringing in. PS
needs to have the ability to search items over the course of the
night as they deem necessary. Do you have any suggestions on how we
might make people feel more comfortable with this?

Josiah


------------------------------------------
Josiah S. Litant
Assistant to the Dean of Student Services
HAMPSHIRE COLLEGE
Amherst, MA 01002
phone (413) 559-6666
fax (413) 559-5663


On Oct 17, 2007, at 12:29 PM, Rafferty U. Kenney wrote:

Hi Josiah,
	There were a couple of things I was hoping you could answer.
Firstly, does
Hampshire College indeed own and operate the tent that has been emplaced
between the Dakin and Merrill House offices? I do not know the
details as to
storage, set-up, and use, but was wondering how that tent was being
utilized
for Halloween. If it is available, could we put it in front of the
Yurt and
have an additional dance area, albeit on a much larger scale? An idea
I?d had*
would be to have a play list of dance music compiled by COCA that
would be used
on Halloween, but the idea seemed infeasible and non-justifiable in
terms of the
expense incurred for the rental of tents and additional equipment for
the sole
purpose of a secondary play list. However, if we were to utilize the
Yurt for
that purpose, would it be possible to set up another dance tent near
the Yurt
by utilizing a tent that belongs to Hampshire College?
	Also, as of writing this, we have not yet finalized the equipment
rentals from
Theatrix. I called yesterday to consult with them, and they said that
I was the
third person to call from Hampshire College regarding Halloween. He
seemed to
indicate that at least one of the two previous calls was from Kelley,
and also
said that Bruce, the person in charge of these things, was out and would
perhaps be in tomorrow (Wednesday today). I was planning on calling
Theatrix to
fully ascertain what we need and what is needed of us as regards the
lighting
and sound for the RCC, Main Tent, and Library Gallery central areas,
and any
others. As before, this information should be complete and available
extremely
soon so that the orders can be processed. Andrew Hart from Media
Services has
been contacting us and advising against Theatrix, and offered several
alternative agencies instead. Thus, we will be exploring those options
throughout the day.
	The help given us by various other offices has been a Godsend, most
especially
Special Programs, the SDCL, and Student Affairs. In terms of co-
ordination,
this process has been helpful to all offices and groups that are
involved with
Halloween. However, one thing that may further streamline the
efficiency of the
process in the future would be for COCA to more autonomously handle
certain
aspects of the event. The rentals in particular seem to be a
component best
handled by COCA independently of other offices in order to maintain a
degree of
efficiency, which would thus free up the time and focus of other
offices and
groups when delegating tasks such as the handling of permits,
security, etc. We
were mostly hoping that there would be a way to minimize redundancy
of all
persons involved while coordinating with all offices as well.
	Another concern of ours had to do with the Amherst Police Department
and Public
Safety regarding the inspection of personal belongings. Is there any
way that we
could make this seem less ?intrusive? to attendees? There were a
great deal of
complaints about that from last year in terms of feeling welcome to
the event
and in the RCC. Is there a way of communicating this concern to the
APD in
particular, but also Public Safety at large in terms helping people
to feel
comfortable? Let us know any thoughts or suggestions. Thanks,

-- 
Rafferty Kenney, co-chair
Committee on Community Activities
Hampshire College
P.O. box 0891
Amherst, MA 01002
(518) 928-7129





----- End forwarded message -----


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From tamj05 at hampshire.edu  Thu Oct 18 09:02:04 2007
From: tamj05 at hampshire.edu (Tara Jacob)
Date: Thu, 18 Oct 2007 09:02:04 -0400
Subject: [Coca] tara's stuff
Message-ID: <1192712524.4717594c37f6c@webmail.hampshire.edu>

hey kids

i'm goign to a concert at 7pm tonight, so i'm not sure if i'll be able to make
tonight, and definitely not the whole thing! here are my items:

*budget for decorations: i told Beauty bombers they had at least $300. i think
$100-150 more would make a big difference. can we ask FiCom for more money?
heck, I'LL ask FiCom for more money. i think it's pretty important and will
make a big difference to the feel of the entire event. also, they're
volunteering to do their own cleanuup and to organise student volunteers.
here are the Beauty Bomber's ideas:
-balloons (helium, white, bunches above all the lampposts. won't interfere with
lights)
-glowsticks (small one inside balloons, big ones hanging from trees and tent
wires so people don't trip)
-streamers (orange, to hang from trees & wires, possibly from FPH and/or the
Bridge walkways)
-signage (chalking directions on the pathways (i.e. RCC this way >>>)
-gels over the lights in the Bridge (won't interfere with light to the library
lawn, just look cool)
-hula hoops, left around for anyone's use, with glowsticks added

*I told Josiah I would organise for Superheroes, community people to go to for
help, to get glow bracelets. I need funding for that - about $200 worth of glow
bracelets. I'll ask FiCom for the budget, I just need you'all's okay to go ahead
so I can tell Josiah!

*Also, Molly McLeod has been starting designs for the schedule-posters and
they're awesome.


call me with questions 646 660 2875.


From aar06 at hampshire.edu  Thu Oct 18 12:00:41 2007
From: aar06 at hampshire.edu (Alexandra Ashli Reese)
Date: Thu, 18 Oct 2007 12:00:41 -0400
Subject: [Coca] tara's stuff
In-Reply-To: <1192712524.4717594c37f6c@webmail.hampshire.edu>
References: <1192712524.4717594c37f6c@webmail.hampshire.edu>
Message-ID: <1192723241.4717832990b2e@webmail.hampshire.edu>

We can get the extra money from FiCom, no problem.  We just need to put in for a
transfer of funds which is just a small amount of paperwork.

Quoting Tara Jacob <tamj05 at hampshire.edu>:

> hey kids
>
> i'm goign to a concert at 7pm tonight, so i'm not sure if i'll be able to
> make
> tonight, and definitely not the whole thing! here are my items:
>
> *budget for decorations: i told Beauty bombers they had at least $300. i
> think
> $100-150 more would make a big difference. can we ask FiCom for more money?
> heck, I'LL ask FiCom for more money. i think it's pretty important and will
> make a big difference to the feel of the entire event. also, they're
> volunteering to do their own cleanuup and to organise student volunteers.
> here are the Beauty Bomber's ideas:
> -balloons (helium, white, bunches above all the lampposts. won't interfere
> with
> lights)
> -glowsticks (small one inside balloons, big ones hanging from trees and tent
> wires so people don't trip)
> -streamers (orange, to hang from trees & wires, possibly from FPH and/or the
> Bridge walkways)
> -signage (chalking directions on the pathways (i.e. RCC this way >>>)
> -gels over the lights in the Bridge (won't interfere with light to the
> library
> lawn, just look cool)
> -hula hoops, left around for anyone's use, with glowsticks added
>
> *I told Josiah I would organise for Superheroes, community people to go to
> for
> help, to get glow bracelets. I need funding for that - about $200 worth of
> glow
> bracelets. I'll ask FiCom for the budget, I just need you'all's okay to go
> ahead
> so I can tell Josiah!
>
> *Also, Molly McLeod has been starting designs for the schedule-posters and
> they're awesome.
>
>
> call me with questions 646 660 2875.
> _______________________________________________
> COCA mailing list
> COCA at lists.hampshire.edu
> http://lists.hampshire.edu/mailman/listinfo/coca
>




From ruk04 at hampshire.edu  Thu Oct 18 17:02:04 2007
From: ruk04 at hampshire.edu (Rafferty U. Kenney)
Date: Thu, 18 Oct 2007 17:02:04 -0400
Subject: [Coca] Re: maps on Hampshire Halloween
In-Reply-To: <788655D0-5D3B-4E0A-8DBF-A5759BDFE5CB@hampshire.edu>
References: <788655D0-5D3B-4E0A-8DBF-A5759BDFE5CB@hampshire.edu>
Message-ID: <1192741324.4717c9cc5f617@webmail.hampshire.edu>

Sounds good. We were planning on setting that up within the next few days, as
well as having very large signs by the lawn area which would list the schedule.

Stephen, when would you be available to meet?

-- 
Rafferty Kenney, co-chair
Committee on Community Activities
Hampshire College
P.O. box 0891
Amherst, MA 01002
(518) 928-7129


Quoting "Josiah S. Litant" <jlitant at hampshire.edu>:

> Hi guys,
>
> In thinking about safety, it has been suggested that we have very
> large maps up at the front gate and back gate on the night of
> Halloween, showing where events are happening as well as locations
> for water, EMTS, etc. Stephen Pereira in my office has volunteered to
> help with this, and I have copied him on this email. If you could
> please get in touch with him (spDH at hampshire.edu), he would be happy
> to help us design, print and display very large maps to have on
> campus that night. These could possibly be shrunk down and made
> available elsewhere as well, if you wanted to.
>
> Thanks,
> Josiah
>
>
> ------------------------------------------
> Josiah S. Litant
> Assistant to the Dean of Student Services
> HAMPSHIRE COLLEGE
> Amherst, MA 01002
> phone (413) 559-6666
> fax (413) 559-5663
>
>
>




From ruk04 at hampshire.edu  Thu Oct 18 17:45:57 2007
From: ruk04 at hampshire.edu (Rafferty U. Kenney)
Date: Thu, 18 Oct 2007 17:45:57 -0400
Subject: [Coca] Re: Halloween & agencies
In-Reply-To: <8F30130A-7024-4962-BBA9-E01DFB05113E@hampshire.edu>
References: <1192638564.471638644eeca@webmail.hampshire.edu>
	<8F30130A-7024-4962-BBA9-E01DFB05113E@hampshire.edu>
Message-ID: <1192743957.4717d4153cfe9@webmail.hampshire.edu>

Hi Josiah,
   The Yurt is definitely a no-go. I sent out an e-mail to Rel around the same
time as the previous e-mail just to check, and he said that that facility would
be totally unavailable for such use anyway. Were that not the case, the reasons
you listed are all good ones for us not doing that regardless.
   Andrew strongly discouraged using Theatrix as well. I did find an invoice
from Limelight dated 10/31/05, so we'll utilize Limrelight.
   In terms of protocol discussions we (signers Jay, Shane, Raff) agreed that
this would be an important discussion that would need to happen, but do not
have the time for that now and the ordering process seems to be mostly
finished. So perhaps a November discussion?
   As regards the checks and searches, what are the definitions and limitations
pursuant to the general guidelines of Hampshire College and in NSNS?
   I'd been told that part of the discomfort people had with the RCC was the
personability of security working there, as well as, for lack of better terms,
an initial view as more akin to a guarded fortress than as an avenue for music
and dancing. In terms of the RCC, it has a lot to do with the overall
interaction between security and students. What bothers me the most personally
is the difference between the RCC and the back gate. Whereas attendees who had
somehow not heard about the RCC would still have the chance to do something
else, this option would not be there for those entering the gates. Of course, I
do not know the exact protocols for this or what would constitute Public
Safety's "discretionary" criteria (Someone with an obviously full bag? More at
random?).
   Also, is there a way for non-Hampshire people to access and view
http://intranet.hampshire.edu/halloween ? I began advertising that site and
almost immediately was hit with complaints about needing an account to access
it. Would there be a way around that, such as say a temporary account for
off-campus persons?

-- 
Rafferty Kenney, co-chair
Committee on Community Activities
Hampshire College
P.O. box 0891
Amherst, MA 01002
(518) 928-7129


Quoting "Josiah S. Litant" <jlitant at hampshire.edu>:

> Hello Raff.
>
> Here are the answers to your questions:
>
> 1. The tent between the living rooms is owned by the college, but we
> have to pay the tent rental place to come and set it up, so the cost
> will be similar to renting anyway, I suspect. In addition, I am
> nervous about having events by the yurt (in the woods at night). This
> would also incur an additional officer to work by the Yurt, which
> would cost more money. My advice would be NOT to use the Yurt,
> especially when there are already 3 other dance/music venues in use
> that evening. Thoughts on this?
>
> 2. I have gotten VERY strong input from several people that yo
> ushould not use Theatrix. If you can work with Limelight, I think you
> might be better off.
>
> 3. We can talk more about protocol for ordering items after the event
> is over, you make good points. We want to retain COCA's autonomy, but
> I don't know if removing special programs from the ordering makes
> sense. I suspect there is a middle ground we can find that will work
> better for next year.
>
> 4. Re: searching bags. This is really at Public Safety's discretion.
> I talked to Karen about it, and suggested that we might say that all
> bags in the RCC will be searched, and other items may be searched at
> entrance points at "Public Safety's discretion." This was only my
> suggestion, I don't know what they will do with it. I recognize how
> this makes people uncomfortable, but yet there is no way to let
> people into the RCC without knowing what they are bringing in. PS
> needs to have the ability to search items over the course of the
> night as they deem necessary. Do you have any suggestions on how we
> might make people feel more comfortable with this?
>
> Josiah
>
>
> ------------------------------------------
> Josiah S. Litant
> Assistant to the Dean of Student Services
> HAMPSHIRE COLLEGE
> Amherst, MA 01002
> phone (413) 559-6666
> fax (413) 559-5663
>
>
> On Oct 17, 2007, at 12:29 PM, Rafferty U. Kenney wrote:
>
> Hi Josiah,
> 	There were a couple of things I was hoping you could answer.
> Firstly, does
> Hampshire College indeed own and operate the tent that has been emplaced
> between the Dakin and Merrill House offices? I do not know the
> details as to
> storage, set-up, and use, but was wondering how that tent was being
> utilized
> for Halloween. If it is available, could we put it in front of the
> Yurt and
> have an additional dance area, albeit on a much larger scale? An idea
> I?d had*
> would be to have a play list of dance music compiled by COCA that
> would be used
> on Halloween, but the idea seemed infeasible and non-justifiable in
> terms of the
> expense incurred for the rental of tents and additional equipment for
> the sole
> purpose of a secondary play list. However, if we were to utilize the
> Yurt for
> that purpose, would it be possible to set up another dance tent near
> the Yurt
> by utilizing a tent that belongs to Hampshire College?
> 	Also, as of writing this, we have not yet finalized the equipment
> rentals from
> Theatrix. I called yesterday to consult with them, and they said that
> I was the
> third person to call from Hampshire College regarding Halloween. He
> seemed to
> indicate that at least one of the two previous calls was from Kelley,
> and also
> said that Bruce, the person in charge of these things, was out and would
> perhaps be in tomorrow (Wednesday today). I was planning on calling
> Theatrix to
> fully ascertain what we need and what is needed of us as regards the
> lighting
> and sound for the RCC, Main Tent, and Library Gallery central areas,
> and any
> others. As before, this information should be complete and available
> extremely
> soon so that the orders can be processed. Andrew Hart from Media
> Services has
> been contacting us and advising against Theatrix, and offered several
> alternative agencies instead. Thus, we will be exploring those options
> throughout the day.
> 	The help given us by various other offices has been a Godsend, most
> especially
> Special Programs, the SDCL, and Student Affairs. In terms of co-
> ordination,
> this process has been helpful to all offices and groups that are
> involved with
> Halloween. However, one thing that may further streamline the
> efficiency of the
> process in the future would be for COCA to more autonomously handle
> certain
> aspects of the event. The rentals in particular seem to be a
> component best
> handled by COCA independently of other offices in order to maintain a
> degree of
> efficiency, which would thus free up the time and focus of other
> offices and
> groups when delegating tasks such as the handling of permits,
> security, etc. We
> were mostly hoping that there would be a way to minimize redundancy
> of all
> persons involved while coordinating with all offices as well.
> 	Another concern of ours had to do with the Amherst Police Department
> and Public
> Safety regarding the inspection of personal belongings. Is there any
> way that we
> could make this seem less ?intrusive? to attendees? There were a
> great deal of
> complaints about that from last year in terms of feeling welcome to
> the event
> and in the RCC. Is there a way of communicating this concern to the
> APD in
> particular, but also Public Safety at large in terms helping people
> to feel
> comfortable? Let us know any thoughts or suggestions. Thanks,
>
> --
> Rafferty Kenney, co-chair
> Committee on Community Activities
> Hampshire College
> P.O. box 0891
> Amherst, MA 01002
> (518) 928-7129
>
>
>
>
>




From ruk04 at hampshire.edu  Fri Oct 19 17:22:21 2007
From: ruk04 at hampshire.edu (Rafferty U. Kenney)
Date: Fri, 19 Oct 2007 17:22:21 -0400
Subject: [Coca] Re: Halloween Tech Needs
In-Reply-To: <0BB4CBE4-0B79-49E6-86A2-73D70C2702B9@hampshire.edu>
References: <026322D8-8565-4B23-8079-1BE72F90ADD7@hampshire.edu>
	<1192636810.4716318aa3c7c@webmail.hampshire.edu>
	<0BB4CBE4-0B79-49E6-86A2-73D70C2702B9@hampshire.edu>
Message-ID: <1192828941.4719200de49bf@webmail.hampshire.edu>

Hi all,
  I know that people have had concerns about Theatrix, and that some advised
against it. At this point, however, working with Theatrix seems the most
logical thing to do. Limelight only does lighting, and we have (to my
knowledge) never worked Zasco before. Theatrix knows us, has worked with us in
the past, and they already know what they are doing. It seems to me that it
would be easier and more efficient to go through Theatrix again, especially
given the timeframe. In terms of defraying the cost, we can ask FiCom for
additional funding and risk forgoing a cheaper agency. If it is a few hundred
more then it can be the cost of peace of mind for everyone in various offices.
I have not yet been able to personally speak with Bruce from Theatrix (he's
always out when I call), but I gave him a message to get back to me ASAP.

-- 
Rafferty Kenney, co-chair
Committee on Community Activities
Hampshire College
P.O. box 0891
Amherst, MA 01002
(518) 928-7129




From ruk04 at hampshire.edu  Fri Oct 19 17:28:57 2007
From: ruk04 at hampshire.edu (Rafferty Underhill Kenney)
Date: Fri, 19 Oct 2007 17:28:57 -0400
Subject: [Coca] Fwd: Hampshrire Halloween (from COCA)
Message-ID: <1192829337.47192199ac9b6@webmail.hampshire.edu>

After speaking with Limelight (only does lighting, so we'd need to hire someone
else for sound), I realized that so far as I know there is no good enough
reason to not work with Theatrix again. Multiple people have questioned using
Theatrix, but they know us, they know what to do, and they can do all of it.

----- Forwarded message from "Rafferty U. Kenney" <ruk04 at hampshire.edu> -----
    Date: Fri, 19 Oct 2007 17:08:37 -0400
    From: "Rafferty U. Kenney" <ruk04 at hampshire.edu>
Reply-To: "Rafferty U. Kenney" <ruk04 at hampshire.edu>
 Subject: Hampshrire Halloween (from COCA)
      To: bruce at theatrix.net

Hello sir,
   Kelley Barthelmes has been in contact with you, but I would like to confirm
that COCA would like your help with our event and I will be on campus for any
help that you may need. I do not know to what degree you may have personally
worked with Ally Schweitzer, but she has since graduated and I am now filling
that position on COCA.  Our current plans will be similar to those of previous
years, but there have been some changes which we would like help with.
   There is no longer a secondary tent, but the main 40x80 tent on the library
lawn will be the same as last year and will require the same sort of equipment
for the DJs. The bands will also be playing in the Robert Crown Center, and
that set-up will also mostly be the same as last year. We also need 3 video
projectors for that space, and possibly help in having a way to filter the
bright emergency light so that it casts a red glow (while keeping in line with
fire/safety regulations).
   A space we are utilizing this year which had not been used last year is a
small gallery inside of the library. The space will be used as a quieter, more
mellow space for music, performances, and storytelling. We may not need so much
equipment, but at the very least will need a nice PA for vocals.
   Please contact me as soon as possible. I should be around to check my phone
for most of this weekend if you are able to call then, and will be checking
e-mail frequently. Let me know of any concerns of yours or additional
information so that we could hopefully have the details worked out before this
coming Friday. Thanks.

-- 
Rafferty Kenney, co-chair
Committee on Community Activities
Hampshire College
P.O. box 0891
Amherst, MA 01002
(518) 928-7129





----- End forwarded message -----




From ruk04 at hampshire.edu  Fri Oct 19 18:08:17 2007
From: ruk04 at hampshire.edu (Rafferty U. Kenney)
Date: Fri, 19 Oct 2007 18:08:17 -0400
Subject: [Coca] Re: Halloween & agencies
In-Reply-To: <597C3B9C-BEFD-4353-A410-49286B0A0B91@hampshire.edu>
References: <1192638564.471638644eeca@webmail.hampshire.edu>
	<8F30130A-7024-4962-BBA9-E01DFB05113E@hampshire.edu>
	<1192743957.4717d4153cfe9@webmail.hampshire.edu>
	<597C3B9C-BEFD-4353-A410-49286B0A0B91@hampshire.edu>
Message-ID: <1192831697.47192ad10dd21@webmail.hampshire.edu>

Hey Josiah,
   We've actually had a facebook site up and running for a few weeks now. I just
wasn't sure whether we could defer people to a more official Halloween site than
the facebook event. But it's not really any kind of problem, we can just post
all information for guests elsewhere.
   With Pub Safety, I could talk to them about it directly, perhaps along with
others from COCA. We wanted to ask you first because most Pubs' hands are tied
and it's not always easy to get an answer with certain things. Delroy is
probably the person we'd have to have much this discussion with, but he'd been
out. I also wanted to get an idea of how Public Safety operates from someone
who would and could answer questions from a perspective outside of that
structure.

-- 
Rafferty Kenney, co-chair
Committee on Community Activities
Hampshire College
P.O. box 0891
Amherst, MA 01002
(518) 928-7129


Quoting "Josiah S. Litant" <jlitant at hampshire.edu>:

> Hi there,
>
> Thanks for all the updates. As for the Public Safety stuff, I really
> don't have enough information about their protocols to answer your
> questions, I really do have to defer to Karen or Brad on this, and
> you should talk to them. And as for the intranet site, no, people
> from off campus cannot get onto it, that's how we have everything
> password protected (namely the guest list). The easiest and fastest
> way to get info out to folks off campus might be to set up a myspace
> or facebook page right away.
>
> Josiah
>
>
> ------------------------------------------
> Josiah S. Litant
> Assistant to the Dean of Student Services
> HAMPSHIRE COLLEGE
> Amherst, MA 01002
> phone (413) 559-6666
> fax (413) 559-5663
>
>
> On Oct 18, 2007, at 5:45 PM, Rafferty U. Kenney wrote:
>
> Hi Josiah,
>     The Yurt is definitely a no-go. I sent out an e-mail to Rel
> around the same
> time as the previous e-mail just to check, and he said that that
> facility would
> be totally unavailable for such use anyway. Were that not the case,
> the reasons
> you listed are all good ones for us not doing that regardless.
>     Andrew strongly discouraged using Theatrix as well. I did find an
> invoice
> from Limelight dated 10/31/05, so we'll utilize Limrelight.
>     In terms of protocol discussions we (signers Jay, Shane, Raff)
> agreed that
> this would be an important discussion that would need to happen, but
> do not
> have the time for that now and the ordering process seems to be mostly
> finished. So perhaps a November discussion?
>     As regards the checks and searches, what are the definitions and
> limitations
> pursuant to the general guidelines of Hampshire College and in NSNS?
>     I'd been told that part of the discomfort people had with the RCC
> was the
> personability of security working there, as well as, for lack of
> better terms,
> an initial view as more akin to a guarded fortress than as an avenue
> for music
> and dancing. In terms of the RCC, it has a lot to do with the overall
> interaction between security and students. What bothers me the most
> personally
> is the difference between the RCC and the back gate. Whereas
> attendees who had
> somehow not heard about the RCC would still have the chance to do
> something
> else, this option would not be there for those entering the gates. Of
> course, I
> do not know the exact protocols for this or what would constitute Public
> Safety's "discretionary" criteria (Someone with an obviously full
> bag? More at
> random?).
>     Also, is there a way for non-Hampshire people to access and view
> http://intranet.hampshire.edu/halloween ? I began advertising that
> site and
> almost immediately was hit with complaints about needing an account
> to access
> it. Would there be a way around that, such as say a temporary account
> for
> off-campus persons?
>
> --
> Rafferty Kenney, co-chair
> Committee on Community Activities
> Hampshire College
> P.O. box 0891
> Amherst, MA 01002
> (518) 928-7129
>
>
> Quoting "Josiah S. Litant" <jlitant at hampshire.edu>:
>
> > Hello Raff.
> >
> > Here are the answers to your questions:
> >
> > 1. The tent between the living rooms is owned by the college, but we
> > have to pay the tent rental place to come and set it up, so the cost
> > will be similar to renting anyway, I suspect. In addition, I am
> > nervous about having events by the yurt (in the woods at night). This
> > would also incur an additional officer to work by the Yurt, which
> > would cost more money. My advice would be NOT to use the Yurt,
> > especially when there are already 3 other dance/music venues in use
> > that evening. Thoughts on this?
> >
> > 2. I have gotten VERY strong input from several people that yo
> > ushould not use Theatrix. If you can work with Limelight, I think you
> > might be better off.
> >
> > 3. We can talk more about protocol for ordering items after the event
> > is over, you make good points. We want to retain COCA's autonomy, but
> > I don't know if removing special programs from the ordering makes
> > sense. I suspect there is a middle ground we can find that will work
> > better for next year.
> >
> > 4. Re: searching bags. This is really at Public Safety's discretion.
> > I talked to Karen about it, and suggested that we might say that all
> > bags in the RCC will be searched, and other items may be searched at
> > entrance points at "Public Safety's discretion." This was only my
> > suggestion, I don't know what they will do with it. I recognize how
> > this makes people uncomfortable, but yet there is no way to let
> > people into the RCC without knowing what they are bringing in. PS
> > needs to have the ability to search items over the course of the
> > night as they deem necessary. Do you have any suggestions on how we
> > might make people feel more comfortable with this?
> >
> > Josiah
> >
> >
> > ------------------------------------------
> > Josiah S. Litant
> > Assistant to the Dean of Student Services
> > HAMPSHIRE COLLEGE
> > Amherst, MA 01002
> > phone (413) 559-6666
> > fax (413) 559-5663
> >
> >
> > On Oct 17, 2007, at 12:29 PM, Rafferty U. Kenney wrote:
> >
> > Hi Josiah,
> > 	There were a couple of things I was hoping you could answer.
> > Firstly, does
> > Hampshire College indeed own and operate the tent that has been
> > emplaced
> > between the Dakin and Merrill House offices? I do not know the
> > details as to
> > storage, set-up, and use, but was wondering how that tent was being
> > utilized
> > for Halloween. If it is available, could we put it in front of the
> > Yurt and
> > have an additional dance area, albeit on a much larger scale? An idea
> > I?d had*
> > would be to have a play list of dance music compiled by COCA that
> > would be used
> > on Halloween, but the idea seemed infeasible and non-justifiable in
> > terms of the
> > expense incurred for the rental of tents and additional equipment for
> > the sole
> > purpose of a secondary play list. However, if we were to utilize the
> > Yurt for
> > that purpose, would it be possible to set up another dance tent near
> > the Yurt
> > by utilizing a tent that belongs to Hampshire College?
> > 	Also, as of writing this, we have not yet finalized the equipment
> > rentals from
> > Theatrix. I called yesterday to consult with them, and they said that
> > I was the
> > third person to call from Hampshire College regarding Halloween. He
> > seemed to
> > indicate that at least one of the two previous calls was from Kelley,
> > and also
> > said that Bruce, the person in charge of these things, was out and
> > would
> > perhaps be in tomorrow (Wednesday today). I was planning on calling
> > Theatrix to
> > fully ascertain what we need and what is needed of us as regards the
> > lighting
> > and sound for the RCC, Main Tent, and Library Gallery central areas,
> > and any
> > others. As before, this information should be complete and available
> > extremely
> > soon so that the orders can be processed. Andrew Hart from Media
> > Services has
> > been contacting us and advising against Theatrix, and offered several
> > alternative agencies instead. Thus, we will be exploring those options
> > throughout the day.
> > 	The help given us by various other offices has been a Godsend, most
> > especially
> > Special Programs, the SDCL, and Student Affairs. In terms of co-
> > ordination,
> > this process has been helpful to all offices and groups that are
> > involved with
> > Halloween. However, one thing that may further streamline the
> > efficiency of the
> > process in the future would be for COCA to more autonomously handle
> > certain
> > aspects of the event. The rentals in particular seem to be a
> > component best
> > handled by COCA independently of other offices in order to maintain a
> > degree of
> > efficiency, which would thus free up the time and focus of other
> > offices and
> > groups when delegating tasks such as the handling of permits,
> > security, etc. We
> > were mostly hoping that there would be a way to minimize redundancy
> > of all
> > persons involved while coordinating with all offices as well.
> > 	Another concern of ours had to do with the Amherst Police Department
> > and Public
> > Safety regarding the inspection of personal belongings. Is there any
> > way that we
> > could make this seem less ?intrusive? to attendees? There were a
> > great deal of
> > complaints about that from last year in terms of feeling welcome to
> > the event
> > and in the RCC. Is there a way of communicating this concern to the
> > APD in
> > particular, but also Public Safety at large in terms helping people
> > to feel
> > comfortable? Let us know any thoughts or suggestions. Thanks,
> >
> > --
> > Rafferty Kenney, co-chair
> > Committee on Community Activities
> > Hampshire College
> > P.O. box 0891
> > Amherst, MA 01002
> > (518) 928-7129
> >
> >
> >
> >
> >
>
>
>




From ruk04 at hampshire.edu  Sat Oct 20 05:50:13 2007
From: ruk04 at hampshire.edu (Rafferty Underhill Kenney)
Date: Sat, 20 Oct 2007 05:50:13 -0400
Subject: [Coca] Fwd: RE: Hampshrire Halloween (from COCA)
Message-ID: <1192873813.4719cf5524b3c@webmail.hampshire.edu>

wtf?

----- Forwarded message from Bruce Wallace <bruce at theatrix.net> -----
    Date: Sat, 20 Oct 2007 04:44:10 -0400
    From: Bruce Wallace <bruce at theatrix.net>
Reply-To: Bruce Wallace <bruce at theatrix.net>
 Subject: RE: Hampshrire Halloween (from COCA)
      To: "Rafferty U. Kenney" <ruk04 at hampshire.edu>

Kelly did call a few days ago and basically said she was all set!! (with
your media services handling all the details)

So we have no plans at this time to be involved. I did also speak with
your media services supervisor
He also stated that he was dealing with it.

???

bw



-----Original Message-----
From: Rafferty U. Kenney [mailto:ruk04 at hampshire.edu]
Sent: Friday, October 19, 2007 5:09 PM
To: Bruce Wallace
Subject: Hampshrire Halloween (from COCA)

Hello sir,
   Kelley Barthelmes has been in contact with you, but I would like to
confirm
that COCA would like your help with our event and I will be on campus
for any
help that you may need. I do not know to what degree you may have
personally
worked with Ally Schweitzer, but she has since graduated and I am now
filling
that position on COCA.  Our current plans will be similar to those of
previous
years, but there have been some changes which we would like help with.
   There is no longer a secondary tent, but the main 40x80 tent on the
library
lawn will be the same as last year and will require the same sort of
equipment
for the DJs. The bands will also be playing in the Robert Crown Center,
and
that set-up will also mostly be the same as last year. We also need 3
video
projectors for that space, and possibly help in having a way to filter
the
bright emergency light so that it casts a red glow (while keeping in
line with
fire/safety regulations).
   A space we are utilizing this year which had not been used last year
is a
small gallery inside of the library. The space will be used as a
quieter, more
mellow space for music, performances, and storytelling. We may not need
so much
equipment, but at the very least will need a nice PA for vocals.
   Please contact me as soon as possible. I should be around to check my
phone
for most of this weekend if you are able to call then, and will be
checking
e-mail frequently. Let me know of any concerns of yours or additional
information so that we could hopefully have the details worked out
before this
coming Friday. Thanks.

-- 
Rafferty Kenney, co-chair
Committee on Community Activities
Hampshire College
P.O. box 0891
Amherst, MA 01002
(518) 928-7129






----- End forwarded message -----




From ruk04 at hampshire.edu  Sat Oct 20 05:52:22 2007
From: ruk04 at hampshire.edu (Rafferty U. Kenney)
Date: Sat, 20 Oct 2007 05:52:22 -0400
Subject: [Coca] Halloween lighting and sound
Message-ID: <1192873942.4719cfd6d220a@webmail.hampshire.edu>


Hey guys,
   Bruce from Theatrix basically said that Hampshire media services was handling
everything. Is this true??? What are the details?

-- 
Rafferty Kenney, co-chair
Committee on Community Activities
Hampshire College
P.O. box 0891
Amherst, MA 01002
(518) 928-7129






From ruk04 at hampshire.edu  Sat Oct 20 23:32:05 2007
From: ruk04 at hampshire.edu (Rafferty U. Kenney)
Date: Sat, 20 Oct 2007 23:32:05 -0400
Subject: [Coca] Playing on Halloween
Message-ID: <1192937525.471ac83567d28@webmail.hampshire.edu>

Hello Neil,
   I've been in contact with Daniel Mudd about you playing for Halloween. We're
really excited about you playing and are definitely down with that kind of
music. We'll have turntables, but cannot guarantee that it will be exactly the 
Techniq 1200. The DJ tent goes on October 26th (this Friday) from 8:30pm to
1:30am. The number of people on campus may be anywhere from 2,000 to 5,000
persons. What else do you need? What was the payment range you were expecting?
We can help you get set up with whatever you need. Thanks so much!

-- 
Rafferty Kenney, co-chair
Committee on Community Activities
Hampshire College
P.O. box 0891
Amherst, MA 01002
(518) 928-7129






From ruk04 at hampshire.edu  Sat Oct 20 23:44:22 2007
From: ruk04 at hampshire.edu (Rafferty U. Kenney)
Date: Sat, 20 Oct 2007 23:44:22 -0400
Subject: [Coca] Re: Halloween lighting and sound
In-Reply-To: <1192895011.471a22238aae9@webmail.hampshire.edu>
References: <1192873942.4719cfd6d220a@webmail.hampshire.edu>
	<BA468E93-1AB7-4FC3-9FEB-63F7F826532F@hampshire.edu>
	<1192895011.471a22238aae9@webmail.hampshire.edu>
Message-ID: <1192938262.471acb1678824@webmail.hampshire.edu>

Hello all,
   I have been in contact with Bruce from Theatrix, and told him that we would
like to utilize their services once again this year. Though there was some
confussion, I confirmed that we would like their services and that both I and
Jay Cassano will be the point people for bands/DJs. Jay will be making sure
that we know what the bands need and that they are happy, and I will be in
contact with Bruce and Physical Plant in co-ordinating the physical set up. I
do not know the total difference between Theatrix and other agencies, but we/I
can speak with FiCom about defraying costs (though I would estimate this to be
far lower than last year due to the absence of the second tent). Since we've
used Theatrix in times past, this will probably be the most convenient option
within such a time frame. I'll let everyone know how things are going along as
soon as it's known on my end, and will be in touch with Jay and Bruce in terms
of what the musicians require of us.

-- 
Rafferty Kenney, co-chair
Committee on Community Activities
Hampshire College
P.O. box 0891
Amherst, MA 01002
(518) 928-7129


Quoting kmbSP at hampshire.edu:

> When I spoke with Bruce I told him we were taking a different direction this
> year and that our media services staff was advising the students on some
> alternative ideas.  I know most of our departments feel that with past events
> we have not been 100% happy with theatrix services and cost. I'm not sure
> what
> Andrew and Bruce spoke about but I'm sure we can get this resolved first
> thing
> Monday morning.
>
> Raff did you explain to Bruce that the other company was not able to take
> care
> of all your needs and that in fact you would want to use him? If you would
> like
> I would be more than happy to call him Monday and speak with him.  Let me now
> what you think.
>
> Thanks,
> Kelley
>
> Quoting "Josiah S. Litant" <jlitant at hampshire.edu>:
>
> > No! This is not true! You guys are making the necessary arrangements,
> > at least that was my understanding. We had asked Andrew and his staff
> > to advise you, but that it was up to you to place the order. I wonder
> > what Bruce would think otherwise?
> >
> > Josiah
> >
> >
> > ---------------------------------------------------------------
> > Josiah S. Litant
> > Assistant to the Dean of Student Services
> > HAMPSHIRE COLLEGE
> > Amherst, MA 01002
> > phone (413) 559-5751
> > fax (413) 559-5664
> >
> >
> >
> >
> >
> >
> >
> > On Oct 20, 2007, at 5:52 AM, Rafferty U. Kenney wrote:
> >
> > >
> > > Hey guys,
> > >    Bruce from Theatrix basically said that Hampshire media services
> > > was handling
> > > everything. Is this true??? What are the details?
> > >
> > > --
> > > Rafferty Kenney, co-chair
> > > Committee on Community Activities
> > > Hampshire College
> > > P.O. box 0891
> > > Amherst, MA 01002
> > > (518) 928-7129
> > >
> > >
> > >
> >
> >
>
>




From ruk04 at hampshire.edu  Sat Oct 20 23:48:35 2007
From: ruk04 at hampshire.edu (Rafferty U. Kenney)
Date: Sat, 20 Oct 2007 23:48:35 -0400
Subject: [Coca] Re: Halloween & agencies
In-Reply-To: <CEDCF9E8-6318-4796-BE4C-736AC8A9DC75@hampshire.edu>
References: <1192638564.471638644eeca@webmail.hampshire.edu>
	<8F30130A-7024-4962-BBA9-E01DFB05113E@hampshire.edu>
	<1192743957.4717d4153cfe9@webmail.hampshire.edu>
	<597C3B9C-BEFD-4353-A410-49286B0A0B91@hampshire.edu>
	<1192831697.47192ad10dd21@webmail.hampshire.edu>
	<CEDCF9E8-6318-4796-BE4C-736AC8A9DC75@hampshire.edu>
Message-ID: <1192938515.471acc1365173@webmail.hampshire.edu>

Hello again,
   Yeah it makes perfect sense to me. I'll/COCA will be in touch with Public
Safety regarding presentation and protocals. Thanks Josiah,

-- 
Rafferty Kenney, co-chair
Committee on Community Activities
Hampshire College
P.O. box 0891
Amherst, MA 01002
(518) 928-7129




Quoting "Josiah S. Litant" <jlitant at hampshire.edu>:

> Hey-
>
> While I understand what you are getting at with your pub safety
> question, I really can't give answers on decisions they make about
> searching bags or safety in general. It's really at their discretion,
> so I have to refer it to them, regardless of what my personal
> opinions on any given matter might be. Does that make sense?
>
> Josiah
>
>
> ---------------------------------------------------------------
> Josiah S. Litant
> Assistant to the Dean of Student Services
> HAMPSHIRE COLLEGE
> Amherst, MA 01002
> phone (413) 559-5751
> fax (413) 559-5664
>
>
>
>
>
>
>
> On Oct 19, 2007, at 6:08 PM, Rafferty U. Kenney wrote:
>
> > Hey Josiah,
> >    We've actually had a facebook site up and running for a few
> > weeks now. I just
> > wasn't sure whether we could defer people to a more official
> > Halloween site than
> > the facebook event. But it's not really any kind of problem, we can
> > just post
> > all information for guests elsewhere.
> >    With Pub Safety, I could talk to them about it directly, perhaps
> > along with
> > others from COCA. We wanted to ask you first because most Pubs'
> > hands are tied
> > and it's not always easy to get an answer with certain things.
> > Delroy is
> > probably the person we'd have to have much this discussion with,
> > but he'd been
> > out. I also wanted to get an idea of how Public Safety operates
> > from someone
> > who would and could answer questions from a perspective outside of
> > that
> > structure.
> >
> > --
> > Rafferty Kenney, co-chair
> > Committee on Community Activities
> > Hampshire College
> > P.O. box 0891
> > Amherst, MA 01002
> > (518) 928-7129
> >
> >
> > Quoting "Josiah S. Litant" <jlitant at hampshire.edu>:
> >
> >> Hi there,
> >>
> >> Thanks for all the updates. As for the Public Safety stuff, I really
> >> don't have enough information about their protocols to answer your
> >> questions, I really do have to defer to Karen or Brad on this, and
> >> you should talk to them. And as for the intranet site, no, people
> >> from off campus cannot get onto it, that's how we have everything
> >> password protected (namely the guest list). The easiest and fastest
> >> way to get info out to folks off campus might be to set up a myspace
> >> or facebook page right away.
> >>
> >> Josiah
> >>
> >>
> >> ------------------------------------------
> >> Josiah S. Litant
> >> Assistant to the Dean of Student Services
> >> HAMPSHIRE COLLEGE
> >> Amherst, MA 01002
> >> phone (413) 559-6666
> >> fax (413) 559-5663
> >>
> >>
> >> On Oct 18, 2007, at 5:45 PM, Rafferty U. Kenney wrote:
> >>
> >> Hi Josiah,
> >>     The Yurt is definitely a no-go. I sent out an e-mail to Rel
> >> around the same
> >> time as the previous e-mail just to check, and he said that that
> >> facility would
> >> be totally unavailable for such use anyway. Were that not the case,
> >> the reasons
> >> you listed are all good ones for us not doing that regardless.
> >>     Andrew strongly discouraged using Theatrix as well. I did find an
> >> invoice
> >> from Limelight dated 10/31/05, so we'll utilize Limrelight.
> >>     In terms of protocol discussions we (signers Jay, Shane, Raff)
> >> agreed that
> >> this would be an important discussion that would need to happen, but
> >> do not
> >> have the time for that now and the ordering process seems to be
> >> mostly
> >> finished. So perhaps a November discussion?
> >>     As regards the checks and searches, what are the definitions and
> >> limitations
> >> pursuant to the general guidelines of Hampshire College and in NSNS?
> >>     I'd been told that part of the discomfort people had with the RCC
> >> was the
> >> personability of security working there, as well as, for lack of
> >> better terms,
> >> an initial view as more akin to a guarded fortress than as an avenue
> >> for music
> >> and dancing. In terms of the RCC, it has a lot to do with the overall
> >> interaction between security and students. What bothers me the most
> >> personally
> >> is the difference between the RCC and the back gate. Whereas
> >> attendees who had
> >> somehow not heard about the RCC would still have the chance to do
> >> something
> >> else, this option would not be there for those entering the gates. Of
> >> course, I
> >> do not know the exact protocols for this or what would constitute
> >> Public
> >> Safety's "discretionary" criteria (Someone with an obviously full
> >> bag? More at
> >> random?).
> >>     Also, is there a way for non-Hampshire people to access and view
> >> http://intranet.hampshire.edu/halloween ? I began advertising that
> >> site and
> >> almost immediately was hit with complaints about needing an account
> >> to access
> >> it. Would there be a way around that, such as say a temporary account
> >> for
> >> off-campus persons?
> >>
> >> --
> >> Rafferty Kenney, co-chair
> >> Committee on Community Activities
> >> Hampshire College
> >> P.O. box 0891
> >> Amherst, MA 01002
> >> (518) 928-7129
> >>
> >>
> >> Quoting "Josiah S. Litant" <jlitant at hampshire.edu>:
> >>
> >>> Hello Raff.
> >>>
> >>> Here are the answers to your questions:
> >>>
> >>> 1. The tent between the living rooms is owned by the college, but we
> >>> have to pay the tent rental place to come and set it up, so the cost
> >>> will be similar to renting anyway, I suspect. In addition, I am
> >>> nervous about having events by the yurt (in the woods at night).
> >>> This
> >>> would also incur an additional officer to work by the Yurt, which
> >>> would cost more money. My advice would be NOT to use the Yurt,
> >>> especially when there are already 3 other dance/music venues in use
> >>> that evening. Thoughts on this?
> >>>
> >>> 2. I have gotten VERY strong input from several people that yo
> >>> ushould not use Theatrix. If you can work with Limelight, I think
> >>> you
> >>> might be better off.
> >>>
> >>> 3. We can talk more about protocol for ordering items after the
> >>> event
> >>> is over, you make good points. We want to retain COCA's autonomy,
> >>> but
> >>> I don't know if removing special programs from the ordering makes
> >>> sense. I suspect there is a middle ground we can find that will work
> >>> better for next year.
> >>>
> >>> 4. Re: searching bags. This is really at Public Safety's discretion.
> >>> I talked to Karen about it, and suggested that we might say that all
> >>> bags in the RCC will be searched, and other items may be searched at
> >>> entrance points at "Public Safety's discretion." This was only my
> >>> suggestion, I don't know what they will do with it. I recognize how
> >>> this makes people uncomfortable, but yet there is no way to let
> >>> people into the RCC without knowing what they are bringing in. PS
> >>> needs to have the ability to search items over the course of the
> >>> night as they deem necessary. Do you have any suggestions on how we
> >>> might make people feel more comfortable with this?
> >>>
> >>> Josiah
> >>>
> >>>
> >>> ------------------------------------------
> >>> Josiah S. Litant
> >>> Assistant to the Dean of Student Services
> >>> HAMPSHIRE COLLEGE
> >>> Amherst, MA 01002
> >>> phone (413) 559-6666
> >>> fax (413) 559-5663
> >>>
> >>>
> >>> On Oct 17, 2007, at 12:29 PM, Rafferty U. Kenney wrote:
> >>>
> >>> Hi Josiah,
> >>> 	There were a couple of things I was hoping you could answer.
> >>> Firstly, does
> >>> Hampshire College indeed own and operate the tent that has been
> >>> emplaced
> >>> between the Dakin and Merrill House offices? I do not know the
> >>> details as to
> >>> storage, set-up, and use, but was wondering how that tent was being
> >>> utilized
> >>> for Halloween. If it is available, could we put it in front of the
> >>> Yurt and
> >>> have an additional dance area, albeit on a much larger scale? An
> >>> idea
> >>> I?d had*
> >>> would be to have a play list of dance music compiled by COCA that
> >>> would be used
> >>> on Halloween, but the idea seemed infeasible and non-justifiable in
> >>> terms of the
> >>> expense incurred for the rental of tents and additional equipment
> >>> for
> >>> the sole
> >>> purpose of a secondary play list. However, if we were to utilize the
> >>> Yurt for
> >>> that purpose, would it be possible to set up another dance tent near
> >>> the Yurt
> >>> by utilizing a tent that belongs to Hampshire College?
> >>> 	Also, as of writing this, we have not yet finalized the equipment
> >>> rentals from
> >>> Theatrix. I called yesterday to consult with them, and they said
> >>> that
> >>> I was the
> >>> third person to call from Hampshire College regarding Halloween. He
> >>> seemed to
> >>> indicate that at least one of the two previous calls was from
> >>> Kelley,
> >>> and also
> >>> said that Bruce, the person in charge of these things, was out and
> >>> would
> >>> perhaps be in tomorrow (Wednesday today). I was planning on calling
> >>> Theatrix to
> >>> fully ascertain what we need and what is needed of us as regards the
> >>> lighting
> >>> and sound for the RCC, Main Tent, and Library Gallery central areas,
> >>> and any
> >>> others. As before, this information should be complete and available
> >>> extremely
> >>> soon so that the orders can be processed. Andrew Hart from Media
> >>> Services has
> >>> been contacting us and advising against Theatrix, and offered
> >>> several
> >>> alternative agencies instead. Thus, we will be exploring those
> >>> options
> >>> throughout the day.
> >>> 	The help given us by various other offices has been a Godsend, most
> >>> especially
> >>> Special Programs, the SDCL, and Student Affairs. In terms of co-
> >>> ordination,
> >>> this process has been helpful to all offices and groups that are
> >>> involved with
> >>> Halloween. However, one thing that may further streamline the
> >>> efficiency of the
> >>> process in the future would be for COCA to more autonomously handle
> >>> certain
> >>> aspects of the event. The rentals in particular seem to be a
> >>> component best
> >>> handled by COCA independently of other offices in order to
> >>> maintain a
> >>> degree of
> >>> efficiency, which would thus free up the time and focus of other
> >>> offices and
> >>> groups when delegating tasks such as the handling of permits,
> >>> security, etc. We
> >>> were mostly hoping that there would be a way to minimize redundancy
> >>> of all
> >>> persons involved while coordinating with all offices as well.
> >>> 	Another concern of ours had to do with the Amherst Police
> >>> Department
> >>> and Public
> >>> Safety regarding the inspection of personal belongings. Is there any
> >>> way that we
> >>> could make this seem less ?intrusive? to attendees? There were a
> >>> great deal of
> >>> complaints about that from last year in terms of feeling welcome to
> >>> the event
> >>> and in the RCC. Is there a way of communicating this concern to the
> >>> APD in
> >>> particular, but also Public Safety at large in terms helping people
> >>> to feel
> >>> comfortable? Let us know any thoughts or suggestions. Thanks,
> >>>
> >>> --
> >>> Rafferty Kenney, co-chair
> >>> Committee on Community Activities
> >>> Hampshire College
> >>> P.O. box 0891
> >>> Amherst, MA 01002
> >>> (518) 928-7129
> >>>
> >>>
> >>>
> >>>
> >>>
> >>
> >>
> >>
> >
>
>




From ruk04 at hampshire.edu  Sun Oct 21 15:12:27 2007
From: ruk04 at hampshire.edu (Rafferty U. Kenney)
Date: Sun, 21 Oct 2007 15:12:27 -0400
Subject: [Coca] Re: Fwd: events for the weekend of Oct 26th and 27th
In-Reply-To: <438719990710211153k6eb7171dp679d76c6f79d7e1@mail.gmail.com>
References: <4715046A.7050104@hampshire.edu>
	<438719990710211153k6eb7171dp679d76c6f79d7e1@mail.gmail.com>
Message-ID: <1192993947.471ba49b8ddd3@webmail.hampshire.edu>

Hi Chris,
   I thought that the Art House Sluts weren't interested in doing anything for
Halloween, and I'm also pretty sure ELH is already taken (but may be wrong
about that). I'm CCing this to their signers, who should be in touch with COCA
so we know whether to work it in to the schedules that are going to be made up
and sent out.
      With Excalibur I guess we could call it the post-Halloween movie or some
such thing. Do you seriously need an ERF for just a movie?

-- 
Rafferty Kenney, co-chair
Committee on Community Activities
Hampshire College
P.O. box 0891
Amherst, MA 01002
(518) 928-7129




Quoting Chris Sommer <eternalwizard at gmail.com>:

> Hey Raf,
>
> This is a forward on an e-mail we got. Any insight into how we can make
> Saturday a "Halloween approved" event?
>
> You know, despite the fact that Hamp Halloween is on Friday?
>
> ~Chris
>
> ---------- Forwarded message ----------
> From: Andrea Godshalk <agodshalk at hampshire.edu>
> Date: Oct 16, 2007 2:35 PM
> Subject: events for the weekend of Oct 26th and 27th
> To: "Stephen Pereira, Jr." <spereira at hampshire.edu>, Josiah Litant <
> jlitant at hampshire.edu>, Karen Couture <kcouture at hampshire.edu>,
> kch06 at hampshire.edu, cim06 at hampshire.edu, smc05 at hampshire.edu,
> ESD05 at hampshire.edu, cas04 at hampshire.edu, Jacob Lefton <jwl04 at hampshire.edu>,
> andrea Godshalk - SA <agSA at hampshire.edu>
>
> Hi,
>
> On the white board in the SDCL your group has listed an event:
>
> Oct 26th The Art House Sluts Improv Show in FPH ELH 8-10pm
> and
> Oct 27th Excalibur in FPH ELH 8 pm
>
> Please be advised that no events are permitted this weekend that do not
> coincide with Hampshire Halloween. Also I am not sure why these events
> are on the white board as I have not received or approved any ERF's for
> these events. You must submit an ERF for all events on campus. Please
> let me know as soon as possible if these events are a part of Hampshire
> Halloween. If they are not part of the approved events for Hampshire
> Halloween they are not permitted to happen.
>
> all the best,
>
> --
>
> Andrea Godshalk
> Student Development Assistant
> Student Development and Community Leadership
> Hampshire College
> Amherst, MA 01002
> Phone: (413) 559-5746
> Fax: (413) 559-5664
>
>
>
> --
> "In the face of insurmountable odds, I threw dust in its eyes, kicked it in
> the shin, and then ran like the wind."
> ~Chris "Sirhc" Sommer~
>




From stf06 at hampshire.edu  Tue Oct 23 23:08:41 2007
From: stf06 at hampshire.edu (Shane Tristan Foster)
Date: Tue, 23 Oct 2007 23:08:41 -0400
Subject: [Coca] Re: yurt on hampshire halloween
Message-ID: <1193195321.471eb7397e0d1@webmail.hampshire.edu>



Hello Mo,

    Sorry for taking so long to get back to you; we've been extremely busy this
week (and still are)...In response to your question I'm afraid to say that
we're not exactly sure...if your supervisor (whomever is in charge of the Yurt)
is okay with it, along with Josiah Litant (who I'm forwarding this response to),
then we're fine with it...given, if you do put on your show, we'd obviously
request that you not have music blasting into the library lawn/performance
area, etc....but if you're just streaming like usual, by all means, have at it,
providing, once again, that you get the go ahead from your supervisor and
Josiah...

    Take Care,
    Be Well,

-- 
Shane T. Foster,  Co-Chair
Committee on Community Activities
Hampshire College
P.O. Box 0195
Amherst, MA 01002
Campus Number: (413)559-5098


Quoting Morgan Eric Greenstreet <meg07 at hampshire.edu>:

> hey, i have a regular radio show at the yurt on fidays from 4 to 6 and i
> would
> like to do a special hampshire halloween show, is anyone gonna stop me? does
> that fall under 'other events not related to hampshire halloween being
> disallowed?"
> please write back, Mo


From ruk04 at hampshire.edu  Tue Oct 23 23:22:09 2007
From: ruk04 at hampshire.edu (Rafferty U. Kenney)
Date: Tue, 23 Oct 2007 23:22:09 -0400
Subject: [Coca] (no subject)
Message-ID: <1193196129.471eba61102cc@webmail.hampshire.edu>



Hi Karen,
	Hopefully you?ll get this and be able to respond soon. We are finalizing
placement of tents, rides, events, etc. and were wondering which spaces we
could use. We ordered the ?Rock and Roll Bouncy Boxing? inflatable, and thought
that it would work really well if we could have it in front of the flag pole,
but do not know what will be happening with traffic in the bus circle. Is
traffic being directed through there? The inflatable is self-sustained on a
generator and measures 21x25 feet, which would only take up a small area on the
grass facing the library/Cole. I do not know how deep any securing stakes would
be driven, but was told to check with Phys Plant about any possible gas or
electric lines running under the ground.
	Today, Steve Dags mentioned ?backstage passes? for the RCC so that performers
and personnel could more easily gain access and not have to deal with a crowd
at the main entranceway. Would we be able to let persons critical to the
performance enter through the rear door of the RCC? If not, can they be allowed
through any alternate points (the locker rooms?)?
	I?ve also been looking into the issue of the RCC?s emergency light, and asked
Bruce from Theatrix if it would be possible to put some sort of red curtain in
front of it. Would this be feasible? A few weeks ago Delroy told me that he
thought such an idea might work, and according to him it would work best to
have red light because that light would travel farthest.
	One of the most important things we need to know is whether reserved parking
will be available to performers. There are some band members and DJs who will
not be able to reach campus until much later in the night. For instance, Neil
Fleishman (12:00-1:30am DJ) said he might not be able to get here until
10:00pm. I do not know the point at which we would reach capacity, but it would
be a disaster if a performer wasn?t allowed in for that reason. Can we reserve
parking for persons on the vendor/performer guestlist?
	Also, what are the protocols for searches at the gates and entrance to the RCC?
Are any of our security personnel going to ask to search personal property
beyond entrance points? Where will all security be positioned aside from the
gates and RCC? Since there are APD, Hampshire Pubs, and security contracted
from outside of Hampshire, are they all on operating on different guidelines? I
remember someone saying that the Amherst PD are pretty self contained in terms
of guidelines and protocols, but don?t know how it works if we are employing
police. I also do not know whether other outside hires will be
functionally/legally identical to actual Public Safety officers, but am
assuming that they can do things such as restrain an overtly hostile intruder.
	I?m concerned about searches and the way in which they will be conducted
because we have gotten a huge number of complaints about it, and not simply
because these persons were trying to smuggle contraband into the RCC. One of
the chief reasons cited was personal space and a general discomfort with what
they perceived as an infringement of person and property. This is one reason
why I am concerned about a person otherwise unaffiliated with the school
conducting searches (i.e. those who do not work throughout the year as a Pub
Safety officer and the students would consider a stranger). This of course is
part of a much broader issue, but I was wondering if there was a way of having
a better rapport between students at the event and Public Safety so that all
parties would feel more at ease, and generally be friendlier and more
respectful towards each other. Do you know if there is a way that security
personnel could more easily carry that presence? Let us know, thanks.

-- 
Rafferty Kenney, co-chair
Committee on Community Activities
Hampshire College
P.O. box 0891
Amherst, MA 01002
(518) 928-7129




From stf06 at hampshire.edu  Tue Oct 23 23:31:55 2007
From: stf06 at hampshire.edu (Shane Tristan Foster)
Date: Tue, 23 Oct 2007 23:31:55 -0400
Subject: [Coca] (no subject)
Message-ID: <1193196715.471ebcab919f9@webmail.hampshire.edu>

Hello Tammy/Mary,

    My apologies for taking so long to get back to you; we've been extremely
busy the past week or so, as I'm sure you can understand.  Both of your offices
(Alumni House & Lemelson) will be recognized as departments that will provide
trick or treating "amenities" to the faculty/staff children (I'm Cc-ing this
e-mail to the necessary folks to ensure it)...
    And, as far as any guidelines go for the treats, I don't exactly know that
information at this time (I have to get a hold of the folks organizing this
part of Hampshire Halloween and consult them on what's been decided so far),
but I'm pretty positive that it's perfectly fine for you folks to use standard
Halloween candy or even healthy snacks (like granola bars or apples)...or even
a nice assortment of both, if you wish.
    If indeed there are any guidelines, I'll know tomorrow for sure; the list of
departments who will be participating in the Trick or Treating will be
eventually sent out to everyone and posted online sometime tomorrow, and if any
guidelines do exist, they'll be included in that e-mail.
    If anything changes, you folks will be informed of it...and if you have any
other questions, I'll do my best to answer them ASAP.  Sorry again for
responding back so late---so many details to hash out yet...
    But thank you very much for wanting to be a part of the
festivities/events...it's much appreciated.

    Take Care,
    Be Well,

-- 
Shane T. Foster,  Co-Chair
Committee on Community Activities
Hampshire College
P.O. Box 0195
Amherst, MA 01002
Campus Number: (413)559-5098


Quoting "Tammy L. Lauder" <TLauder at hampshire.edu>:

>
> In addition to the Alumni House, please also add the Office of
> Institutional Advancement at Lemelson. They would also like to be
> included in the trick or treat festivities for Hampshire Halloween. In
> addition to contacting me with details, please also contact Mary Fahey
> at Lemelson (mfahey at hampshire.edu).  Thank you.
>
>
> Tammy L. Lauder wrote:
> > Good afternoon.
> >
> > Just checking to confirm that you have received my message and added
> > us to the list. Please verify at your soonest convenience so that we
> > can make the necessary preparations. Also, please advise me to whether
> > there are any guidelines to what we can give out. Thank you.
> >
> >
> >
> > Tammy L. Lauder wrote:
> >> Good morning!
> >>
> >> My name is Tammy Lauder. I work in the Alumni Office (Guest House) on
> >> Hampshire's Campus.  I understand that you are the contact person to
> >> add our office to the official stops for "Trick or Treats".  Could
> >> you please confirm this and add us to the list of departments
> >> participating? Also, could you please advise of any guidelines
> >> pertaining to treats, etc.? Many thanks for your help!
> >>
> >> --Tammy Lauder
> >> Alumni Office
> >>
> >
> >
>



From tamj05 at hampshire.edu  Wed Oct 24 00:27:20 2007
From: tamj05 at hampshire.edu (Tara Jacob)
Date: Wed, 24 Oct 2007 00:27:20 -0400
Subject: [Coca] dusk schedule
Message-ID: <1193200040.471ec9a84b57f@webmail.hampshire.edu>

hello, hello!

everything's rolling.
>the beauty bombers are well on their way, decoration-wise.
>over 65 people have signed up for Superhero bracelets.
>the bellydancing and circus performances are doing well, except that we still
don't have a confirmed space for the circus fireshow. they wanted it on the
main flag circle, but pubsafety said that they didn't want people to be tempted
to go into the road (though it'll already be closed off!)

the main difficulty so far is that the student body knows nothing about what's
happening this hampshire halloween! we don't have schedules up yet (except for
the one on the website, which is misleading and many things are still labelled
'tentative'). i'm submitting an intranet announcement for the 'dusk' period, as
that's what i'm in charge of and can speak to, and something that won't be
successful at all unless people know about it. here's what i'm putting up:

***

Hampshire Halloween Kick-off!!
DUSK:6-8pm, performances & interactive events. Read on for details.

6pm: The Gathering
Meet up in front of your House Office in costume! When the Alternative Marching
Band begins to play from the center of campus, all groups will parade to the
center, carrying jack o'lanterns representing each of the Houses. Once
gathered, there will be a costume parade, costume prizes & pictures, and other
exciting things. Bouncy rides are open.

6.30pm: Figure 8 Bellydance Collective performance

7.15pm: Circus Folk Unite! Fireshow

8pm: FIREWORKS signal the beginning of the music portion of Hampshire Halloween!

***

Hopefully that'll clear things up (I've been talking to multiple people with
simple questions: are there fireworks this year? is circus performing? when
does the music start? i heard about a parade? etc,etc.)

And do y'all have more questions or suggestions for me?

Good work, people!
Tara


From stf06 at hampshire.edu  Wed Oct 24 00:35:49 2007
From: stf06 at hampshire.edu (Shane Tristan Foster)
Date: Wed, 24 Oct 2007 00:35:49 -0400
Subject: [Coca] Schedule information...etc.
Message-ID: <1193200549.471ecba5c7c81@webmail.hampshire.edu>

Hello Molly,

    Here's the finalized schedule for the performers for you to add to that
awesome flier template that you came up with...

In the RCC:

8:30 - 9:00    Zebu
9:00 - 9:30    Rektal Mukus
9:30 - 10:00   Didi Loves Go-Go
10:00 - 10:30  One,Two,Three-Dead
10:30 - 11:00  Moanin' Dove
11:00 - 11:30  The Faculty
11:30 - 12:00  Mystafine
12:00 - 12:30  Big Bula
12:30 - 1:00   Team Robespierre
1:00 - 1:30    Big A Little a

In the Library Gallery:

8:30 - 9:00    The Dora Magrath Band
9:00 - 9:30    The Maesa Rae Band
9:30 - 10:00   Gin & Tonics
10:00 - 10:30  Sean Conlon
10:30 - 1:00   Storytellers

In the Main Tent:

8:30 - 9:30    Plus Move
9:30 - 10:30   Henri C
10:30 - 12:00  Mikio Kennedy
12:00 - 1:30   Neil Fleischman

I'm going to send this schedule out to the COCA list, as well as yourself,
Molly, so that if I've misspelled anything, Jay or Raff will let you know so
that the proper spelling can be put on the final copy of the schedule...

Once you've gotten confirmation e-mails from those two (which will take place
within the next few hours, plenty of time before I'm sure you'll read this...)
then by all means, you're free to do what you will.

If you have ANY questions at all, please feel free to ask us...and thank you,
thank you, thank you so much for helping us all out!

Take Care,
Be Well,

-- 
Shane T. Foster,  Co-Chair
Committee on Community Activities
Hampshire College
P.O. Box 0195
Amherst, MA 01002
Campus Number: (413)559-5098


From ruk04 at hampshire.edu  Wed Oct 24 01:09:21 2007
From: ruk04 at hampshire.edu (Rafferty Underhill Kenney)
Date: Wed, 24 Oct 2007 01:09:21 -0400
Subject: [Coca] Clean Up
Message-ID: <1193202561.471ed381b0150@webmail.hampshire.edu>

Hey Josiah,
   Given that the flow of traffic for Halloween will be altered so as to
accomodate the traffic to an event at the Eric Carle Museum, does this entire
area remain within our jurisdiction? I do not know whether the Eric Carle event
will create its own sanitation problems or whether that event's private space
would negate the impact of ours. What do you think?
~Raff



From stf06 at hampshire.edu  Wed Oct 24 03:45:58 2007
From: stf06 at hampshire.edu (Shane Tristan Foster)
Date: Wed, 24 Oct 2007 03:45:58 -0400
Subject: [Coca] Water stations for Hampshire Halloween...?
Message-ID: <1193211958.471ef836ba701@webmail.hampshire.edu>


Hello Doug,

    We (COCA) were wondering if you Dining Commons folks would be able to
help us provide water for the guests this year during Hampshire Halloween; we
were under the impression that last year a few water stations were set-up by
you guys to make sure that no one got dehydrated or anything, but unfortunately
we're not positive due to a massive lack of records.
    We wanted to know if perhaps you folks could allocate us four of those large
 containers that you guys usually use for liquids so that they could be filled
with water and then placed at certain areas in and around the center of campus
(one in the library gallery, one by the bouncy rides/Main tent, one in the RCC,
and of course, one in FPH)?
    If you think this is doable this year, let us know and we'll make sure it
happens...

    Thanks, Doug!

    Take Care,
    Be Well,

-- 
Shane T. Foster,  Co-Chair
Committee on Community Activities
Hampshire College
P.O. Box 0195
Amherst, MA 01002
Campus Number: (413)559-5098






From stf06 at hampshire.edu  Wed Oct 24 03:54:44 2007
From: stf06 at hampshire.edu (Shane Tristan Foster)
Date: Wed, 24 Oct 2007 03:54:44 -0400
Subject: [Coca] A question about Ficom signers...i.e. We need signatures
	ASAP!
Message-ID: <1193212484.471efa4490a30@webmail.hampshire.edu>

Hello Alex,

    We (COCA) need two POs signed ASAP for Creedon and KEC Rentals; me and Raff
have already filled them out and signed them, and now we need two Ficom signers
(one of which apparently has to be your Chair?) to sign off on them as well
before we take them to Andrea Goldshalk for her approval...and then finally to
the business office for processing...

    If we don't get these processed by tomorrow afternoon, we're going to have
serious complications in regards to set-up...; So, if you could point us (Me
and Raff) in the direction of those who qualify (Ficom Chair and another
signer), then we can go on ahead and take care of these some time tomorrow
(sooner, rather than later).  Actually, aren't you a signer?  If so, then
that's half the battle right there.

    Let me know what you can and get back to us as soon as you're able so I can
track these folks down and get their signatures before all hell breaks loose.

    Thank so much for all your work and effort, by the way...You are very much
appreciated.....!

    Take Care,
    Be Well,
-- 
Shane T. Foster,  Co-Chair
Committee on Community Activities
Hampshire College
P.O. Box 0195
Amherst, MA 01002
Campus Number: (413)559-5098


From ruk04 at hampshire.edu  Wed Oct 24 13:18:45 2007
From: ruk04 at hampshire.edu (Rafferty U. Kenney)
Date: Wed, 24 Oct 2007 13:18:45 -0400
Subject: [Coca] URGENT
Message-ID: <1193246325.471f7e7557922@webmail.hampshire.edu>

Hi all, some speedy things:

Shane:
   Already spoke with you today, but I'll see if we can get the pizzas while
you're gone.

Jay:
You just answered my questions, awesome. I've already spoken with people from
Mystafine and Moanin Dove, who said they'd get it to me today, but if you have
them it doesn't matter. Let me know with Robspierre. At this point I'm kinda
happy about not having hay rides, because it would've been a nightmare
coordinating traffic/that with Pubs.

Alex:
   Are you on campus and around today/tomorrow? We need to know the list of
offices that are hosting Trick-or-Treating ASAP. Also, if I can hear back
within the next few hours I'll try to get Will on from 9:30-10:30, if he's
still up for it.

If either of you are around today and able to do so, could you send whatever
information you have to me and Shane?

   Sorry about any delays or undue stress that may've come from me being too
obsessed. I thought the gladiator thing ran independently on generators (i.e.
no electric cables running the road) but was told that apparently the lights
from Theatrix won't be sharing the generators (thought Bruce said they did,
must've misheard).
   I'll be meeting with Karen Couture at Public Safety 2:15pm-sometime before
3:00pm to work other things out and get more information. I think she's
irritated with me for delays (especially the map), and for some reason told me
to ask Kelley after I asked her whether it would be okay (who said to ask). Too
much hassle, so the maps are done and ready for Tara/Molly/Jay. Other things
include parking reservations for performers, dealing with RCC emergency light,
the boah constrictor, searches of bags, and other security concerns. Just
giving the heads up.
   There's a ton of other stuff I'm on, so if anyone can help with other stuff
(Phys Plant especially, we need to check out extension cords, work order for
BobCat on Friday, cleaning, setting up risers {Jimmy x5539}, making sure
everything's set with electrical {Chad x5432}, etc.) that'd be great. Other
urgent thing include filling out TOF forms for several different Halloween and
non-Halloween things, putting up big signs with maps/schedule/info, and just a
lot of contacting people and confirming things. Will let everyone know if
anything comes up, thanks.


-- 
Rafferty Kenney, co-chair
Committee on Community Activities
Hampshire College
P.O. box 0891
Amherst, MA 01002
(518) 928-7129




From stf06 at hampshire.edu  Wed Oct 24 17:55:13 2007
From: stf06 at hampshire.edu (Shane Tristan Foster)
Date: Wed, 24 Oct 2007 17:55:13 -0400
Subject: [Coca] Re: Hampshire Halloween
In-Reply-To: <6b7956270710232205g788d6ef2ld0c45d66d28b3e12@mail.gmail.com>
References: <1193113942.471d79566dfdc@webmail.hampshire.edu>
	<6b7956270710232205g788d6ef2ld0c45d66d28b3e12@mail.gmail.com>
Message-ID: <1193262913.471fbf41bca4a@webmail.hampshire.edu>

Hello Mikio,

    We're really excited to have you coming up here to perform at this year's
Hampshire Halloween (by the way, your e-mail said "Saturday"...we just want to
clarify to let you know that the event is Friday, the 26th).

    We don't have access to a scanner right now, but we'll be able to e-mail you
a copy of the contract tomorrow for sure, so that bit of business will be taken
care of before the Event (and will also expedite the payment process).

    It's cool that you're bringing Serpentessa---it will really add to the
ambiance of the event...But, unfortunately, the college administrators are
dead-set against having the boa on campus (despite our wishes)...which everyone
on our end thinks is a real shame...I'm truly sorry about that...It won't
inconvenience you folks too much will it?

    We'll let our sound people know about your equipment needs and try to get
you folks communicating as soon as possible...Oh, and we wanted to know if
there would be anyone else with you coming onto campus besides Serpentessa...if
so, we need their names so that we can put them on the Performer Guest List
along with you two, to make sure that all of you can get here quickly and
without any hassle (make sure that everyone who's coming has a photo ID to
expedite this process as well).

    We'll be in contact with you tomorrow, Mikio, but if you have any questions
or concerns right now, as of the time that you get this, by all means, throw an
e-mail our way and we'll get back to you ASAP...And once again, we're sorry
about not being able to have the snake in the show...(it's kind of
disheartening to those of us at COCA who are planning this event that such an
awesome and interesting part of the performances is being denied us...but we do
what we can/must.)

    Thanks again!

    Take Care,
    Be Well,

-- 
Shane T. Foster,  Co-Chair
Committee on Community Activities
Hampshire College
P.O. Box 0195
Amherst, MA 01002
Campus Number: (413)559-5098


Quoting Mikio Kennedy <mikio at hvi.net>:

> Hey Folks,
>
> Just touching base to gear up for Saturday
>
> - Don't have a copy of the contract yet. If you send it via email I'll
> sign it and re-scan and email it.
>
> - Will have Serpentessa with me (that's one performing belly dancer
> and at least one accompanying boa constrictor). Just wanted to
> officially give the heads up and ask for entry clearance.
>
> - I will have 2 Pioneer CDJ's running into a Urei/Soundcraft mixer
> that in turn will deliver it's signal to the house via 2 stereo XLR
> cables.  Please consider this email my rider and get this info to your
> soundman.  I'd actually feel most confident if I had the chance to
> speak with him in the next day or so if possible.
>
> Thanks for the opportunity to perform for the Hampshire College
> community. Really looking forward to this. :-)
>
> best,
>
> Mikio
>




From ruk04 at hampshire.edu  Wed Oct 24 22:43:49 2007
From: ruk04 at hampshire.edu (Rafferty U. Kenney)
Date: Wed, 24 Oct 2007 22:43:49 -0400
Subject: [Coca] Re: Hampshire Holloween
In-Reply-To: <28161.84843.qm@web59213.mail.re1.yahoo.com>
References: <28161.84843.qm@web59213.mail.re1.yahoo.com>
Message-ID: <1193280229.472002e53abd1@webmail.hampshire.edu>

Anne, thanks so much.
   I had a few questions/concerns though. There is a slight chance of rain for
the night. While working Spring Jam I was told that rain from the previous
Halloween caused a lot of problems with transportation and storage of
equipment. While I certainly would rather not have things close down
prematurely, I also do not want your equipment to be damaged. In the absolute
worst case scenerio, what are the protocols for early shut down in the event of
a deluge? If there is brief and light precipitation, how does that affect the
event? Hopefully we'll have beautiful weather for the night and avoid any of
this, but it would be good to have an idea of how to deal with that.
   Also, would you be able to adjust some contact info? The form lists it
thusly:

Phone 1:(518)928-7129 RAFF
Phone 2: (202)422-2421 ALLIE
Phone 3:
Setup Date: 10/26/2007
Event Phone: (413)559-4512 SHANE

--Adjusted to--

Phone 1: RAFF (518) 928-7129
Phone 2: SHANE (413) 559-5098
Phone 3: JAY (802) 734-8123
Setup Date: 10/26/2007
Event Phone: RAFF (518) 928-7129

   As you know, the people on this committee rotate at an unfortunately rapid
speed. Both Shane and I are in our final year of school, and may not be able to
be as involved this coming Spring, our last semester. Contingent upon his
personal choice, Jay Cassano will be filling this role in the future.
   But most importantly, have you gotten the PO? I'm personally going around
campus checking all of these things tomorrow and making sure that all faxes and
securities have been established. Let me know, thanks.

-- 
Rafferty Kenney, co-chair
Committee on Community Activities
Hampshire College
P.O. box 0891
Amherst, MA 01002
(518) 928-7129




Quoting Anne Loughman <annekecparty at yahoo.com>:

> Hi Raff,
>
>   The K.E.C. Staff  for the night are:
>
>   -JOHN DUDLEY
>   -BARBARA DUDLEY
>   -JAMES DUDLEY
>   -CARL MORAN
>   -JAMES KENNEDY
>   -ANGELA ENOS
>   -CHRISTIAN DUDLEY
>
>   Let me know if you need anything else.
>
>
> Anne Lizak
>   K.E. C. Party Rentals
>   PO Box 111
>   East Longmeadow MA  01028
>   413-525-6532
>   www.KECPARTY.com
>
>  __________________________________________________
> Do You Yahoo!?
> Tired of spam?  Yahoo! Mail has the best spam protection around
> http://mail.yahoo.com




From ruk04 at hampshire.edu  Wed Oct 24 23:13:11 2007
From: ruk04 at hampshire.edu (Rafferty U. Kenney)
Date: Wed, 24 Oct 2007 23:13:11 -0400
Subject: [Coca] finalized content of info packets
Message-ID: <1193281991.472009c7d482b@webmail.hampshire.edu>


Hey Jay et al,
   This is the sum of the recent changes and information I'd been working on.
You're absolutely right, it's a pointless delay to not just get the bloody
thing out in the open. Not sure when you were planning on having them in (I
could probably help with stuffing mailboxes, though volunteers from anyone in
COCA or generally elsewhere would be wonderful), but it would probably be
better to have the pamphlets themselves stuffed in mailboxes along with the
wristbands, perhaps stapled together or attached somehow. I do not completely
know the plan in terms of whether you're also doing posters; if so, I could
help with that as well, which would probably be the best thing for
non-Hampshire students (I think we discussed this). Basically I'm just missing
on those details. Again, sorry about not having things in earlier, but it ended
up working out because of Zebu, changed DJ, addition of Tarot readings, etc.

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

~
Front Lawn:
Inflatable slide, obstacle course, joust  4:00-12:00
Students/Alternative Marching Band parade 5:45
Costume Contest                           6:00
Belly Dancers                             6:30-6:50
Tarot Card readings                       6:00-7:00
Circus Folk fireshow                      7:15-8:00
fireworks display (best seen from gathering in front of Circus fireshow) 8:00
~
Dora Magrath (band)		          8:30-9:00
Maesa Rae (band)		          9:00-9:30
Gin & Tonics(a-cappela) 	          9:30-10:00
Sean (musician)		                  10:00-10:30
Storytelling 			          10:30-1:00
~
Robert Crown Center:
Rektal Mukus          8:30-9:00
Didi Loves Gogo       9:00-9:30
Zebu                  9:30-10:00
123 Dead              10:00-10:30
Moanin Dove           10:30-11:00
The Faculty           11:00-11:30
Mystafine             11:30-12:00
Big Beaulah           12:00-12:30
Team Robspierre       12:30-1:00
Big A Little a        1:00-1:30
~
Main Tent DJs:
Plus Move             8:30-9:30
Barnstormer Bill      9:30-10:30
Mikio Kennedy         10:30-12:00
Neil Fleishman        12:00-1:30
~
Dining commons open for breakfast 1:00
Campus events shut down at 1:30am
Final Bus Departure Times from Eric Carle Museum: Friday, October 26th
- To Smith - 11:00 PM & 12:20 AM
- To Mt.Holyoke - 12:35 AM, 1:15 AM, & 1:55 AM
- To Amherst College/UMASS ? 12:35AM, 1:15 AM, 1:55 AM, & 2:35 AM

	Also, be sure to note that throughout the day and night the Sexperts will be
handing out free condoms as they walk amongst the revelers. Combined with
condoms left at the health and safety stations, two thousand condoms will be
distributed throughout the event. This is in addition to health/safety stations
of condoms, water, and pamphlets.
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Also attached are notes to myself about what to put in the booklet, but I don't
what anyone would reasonably be willing to do, and am assuming you've already
gotten most of it done from what Jay has told me. I hope you can open this just
to check. Thanks again, especially to Molly and everyone else who went out of
their way on this.
-- 
Rafferty Kenney, co-chair
Committee on Community Activities
Hampshire College
P.O. box 0891
Amherst, MA 01002
(518) 928-7129


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From ruk04 at hampshire.edu  Wed Oct 24 23:22:45 2007
From: ruk04 at hampshire.edu (Rafferty U. Kenney)
Date: Wed, 24 Oct 2007 23:22:45 -0400
Subject: [Coca] Urgent--Dusk Schedule
Message-ID: <1193282565.47200c0590605@webmail.hampshire.edu>


Hey Tara,
   So there's a few things that need to be confirmed. This morning Josiah said
that neither nor anyone in Public Safety had received anything from Amherst
Fire Department. They seemed really tense about that for some reason, though I
vaguely remember the previous year's fireshow as being somewhat informal in
terms of regulation. At any rate, Josiah and the Pubs wanted something faxed to
them to confirm that everything was approved.
   Also, I saw Andrew Hart from Media Services today, and he said something
about being contacted by a "sound tech guy" for the fireshow. He was confused
about this, and I had no clue to what he was refering. Were the fireshow folks
just going to use a CD player, or something else?
   Finally, the Beauty Bombers in the library gallery. I know that they're a
fairly spotless bunch in terms of their plans for decorations, but just wanted
to make sure that there would not be much to maintain. It's a more sensitive
space that has been difficult to occupy in the past, and we would probably like
to use it again in the future. Carolyn Arnold, the director of the space,
expressed concerns about cleanliness of the space, and also "philosophical
objections" to use. But that is another story. Any input in terms of what the
Beauty Bombers are planning? Thanks for taking such a bulk of work, I think
we're doing pretty well right now.

-- 
Rafferty Kenney, co-chair
Committee on Community Activities
Hampshire College
P.O. box 0891
Amherst, MA 01002
(518) 928-7129





From ruk04 at hampshire.edu  Wed Oct 24 23:45:50 2007
From: ruk04 at hampshire.edu (Rafferty U. Kenney)
Date: Wed, 24 Oct 2007 23:45:50 -0400
Subject: [Coca] finalized content of info packets
In-Reply-To: <1193281991.472009c7d482b@webmail.hampshire.edu>
References: <1193281991.472009c7d482b@webmail.hampshire.edu>
Message-ID: <1193283950.4720116ea8962@webmail.hampshire.edu>

   Also, please be sure to note the searches of person and property by Public
Safety. I never got any solid answers on their protocols, but just to let
people know what's going on ahead of time and perhaps will feel less infringed
upon. While I do like people such as Karen and deeply emphasize with what
they're dealing with (it was nuts in the office today), but over the years I
have watched this attitude become increasingly disrespectful, invasive, and
highly dubious in terms of adherence to NSNS as well as possibly state and
federal law. A brief conversation today illustrated that Public Safety does not
necessarily know or understand all the institutional protocols of Hampshire.
   I do agree with Public Safety in terms of avoiding litigation from generally
careless and drunk individuals; preventing armed lunatics from entrance; and
ensuring that any persons responsible for the destruction of our school's
property and violence against our community will be appropriately dealt with,
if not prevented. However, it needs to be stated right now that the actions of
those employed to protect the community have been negligent or pugnacious in
multiple incidents. Normally I would deem this an inappropriate forum, but I am
as concerned about the behavior of our safe keepers as random guests for this
event. A student should not be allowed to carry a sword or waltz into the RCC
with a bottle of liqour to smash, but I do not want people to be uncomfortable
around our employees either. This is part of an ongoing debate over the
character of Public Safety that has become radically altered since I arrived in
Fall 2004. At the very least, I want it to be emphasized as much as possible
that students are responsible for the behaviour and wellbeing of their guests;
that they are likewise responsible for attendees who are strangers to them; to
foster an amicable rapport with security employees as much as possible; and
that security employees will conduct random inspections of property and person.

-- 
Rafferty Kenney, co-chair
Committee on Community Activities
Hampshire College
P.O. box 0891
Amherst, MA 01002
(518) 928-7129




From ruk04 at hampshire.edu  Thu Oct 25 00:13:54 2007
From: ruk04 at hampshire.edu (Rafferty Underhill Kenney)
Date: Thu, 25 Oct 2007 00:13:54 -0400
Subject: [Coca] Fwd: Re: Clean Up
Message-ID: <1193285634.47201802dc077@webmail.hampshire.edu>



----- Forwarded message from "Josiah S. Litant" <jlitant at hampshire.edu> -----
    Date: Wed, 24 Oct 2007 08:54:05 -0400
    From: "Josiah S. Litant" <jlitant at hampshire.edu>
Reply-To: "Josiah S. Litant" <jlitant at hampshire.edu>
 Subject: Re: Clean Up
      To: Rafferty Underhill Kenney <ruk04 at hampshire.edu>

I think you guys should be only worried about clean up at the two
tents we have set up by Eric Carle (the makeshift bus stops if you
will). The Eric Carle itself will not be our issue (or directly in
front of their building).

Josiah


------------------------------------------
Josiah S. Litant
Assistant to the Dean of Student Services
HAMPSHIRE COLLEGE
Amherst, MA 01002
phone (413) 559-6666
fax (413) 559-5663


On Oct 24, 2007, at 1:09 AM, Rafferty Underhill Kenney wrote:

Hey Josiah,
    Given that the flow of traffic for Halloween will be altered so
as to
accomodate the traffic to an event at the Eric Carle Museum, does
this entire
area remain within our jurisdiction? I do not know whether the Eric
Carle event
will create its own sanitation problems or whether that event's
private space
would negate the impact of ours. What do you think?
~Raff


----- End forwarded message -----


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From ruk04 at hampshire.edu  Thu Oct 25 01:16:29 2007
From: ruk04 at hampshire.edu (Rafferty U. Kenney)
Date: Thu, 25 Oct 2007 01:16:29 -0400
Subject: [Coca] T-o-T, feeding bands, contracts, abnegation, etc.
In-Reply-To: <1193263427.471fc14333bd4@webmail.hampshire.edu>
References: <1193263427.471fc14333bd4@webmail.hampshire.edu>
Message-ID: <1193289389.472026ad78aec@webmail.hampshire.edu>

Hey again,
   Hope this bombardment of e-mails doesn't make anything confusing.

"Re: preliminary trick or treat office list..."
   In brief, the offices across campus that have signed up for
Trick-or-Treating. Thanks Shane. What is crucial now is communicating with each
of these various offices and making sure that they have signs or some sort of
identification as a spot for delicious candy treats. I have far too much to do
to deal with this, and have not been as involved as others in side
conversations about this as a plan. If anyone wants something to do, going to
each office would be great. Do we have signs? I'm somewhat confused about who
has been doing what with the house offices. I'd had it written down that Jay,
Tara, and Alex were acting as liasons, but don't know all of the who-and-what
with it and how much others in COCA have been discussing that with each other.
It seems that this part is mostly done, but just wanted to confirm.

   Another EXTREMELY CRITICAL THING is the food for the bands. Shane, I'd
already spoken with you about this and said that I could do it if you were
unable to do so. Detailed records of transactions for food are largely absent
from files on hand, but it was indeed Delivery Express that we had previously
gone through. Their website is https://www.deliveryexpress.com/home.htm There's
a metric fuckton of menus for various restaurants, so it would be best not to
order anything other than pizzas out of pragmatism. There are costs associated
with Big Y as well, but the easiest thing would be to order however many pizzas
for our performers.

   The other thing that NEEDS to be done no later than tomorrow afternoon is
filling out contracts for all persons we've hired, and an example can be found
in the orange COCA folder with "#611" written on the front. The form is titled
"Contract for Services." For whatever absurd reason, we at least need one of
those filled out for each individual band member and DJ. Filling out TOF forms,
POs, contracts, etc. are a lot easier than they look at first. We just need
these things filled out enough that two of the three signers can sign off on
them and hand them in before campus offices close.

   Again, I can start working on this stuff if necessary, but I absolutely need
to abnegate some of these responsibilities for tomorrow. I will be meeting with
Bruce from Theatrix tomorrow, along with Bob G. (RCC), someone from Phys Plant
(hopefully), and possibly someone from Public Safety. This is mostly to make
sure everything checks out for what we're doing with the RCC, library gallery,
and front lawn. I also have to speak with Stephen Pereira and people in the
SDCL to make absolutely sure that the Purchase Orders went through so that we
can give the different agencies their PO numbers. Not a huge deal, but I will
not be around much tomorrow and need as many other people to work on this stuff
as possible.

[I'm tempted to call Mikio's significant other "Serpentessa" about the Boa
Constrictor (This is directed more towards Shane). This person was a belly
dancer but also involved with Mikio, and wanted to bring a beast of a serpent
for the performance. So long as said serpent is comfortable, I am happy about
this image. Karen Couture from Public Safety basically told me "no, I don't
like that idea," but also told me to ask Stephen Pereira about it, and said
that pets cannot be anywhere on campus. This is not true according to NSNS
(sort of Hampshire's bureaucratic bible, if you don't know). So, if one were to
call Serpentessa and find out whether she has whatever licenses or
certifications are necessary, and that the animal would be safe in this
environment and of no harm to anybody, we are perfectly in accordance with the
guidelines as defined by NSNS. Not that I have the time anyway, but I will not
call unless the membership of COCA sees little problematic about the snake and
keeping it safe. Potentially problematic for a number of reasons, but
potentially great.]
   Only another day until everything unfolds and the campus can enjoy the
tradition. Be well,

-- 
Rafferty Kenney, co-chair
Committee on Community Activities
Hampshire College
P.O. box 0891
Amherst, MA 01002
(518) 928-7129




Quoting Shane Tristan Foster <stf06 at hampshire.edu>:
>
> House Offices:
>
> Prescott
> Enfield/Greenwich
> Dakin
> Merril
>
> Cole Science Center:
>
> Central Records
> Dean of Faculty
> The President's Office
>
> General Offices:
>
> Office of Institutional Advancement (Lemelson)
> The Alumni Office (Guest House)
> The Global Education Office (Merrill Student Life Center)
>
>
>
>
>     Take Care,
>     Be Well,
>
>     Hasta Luego.
>     Shane.
>




From ruk04 at hampshire.edu  Thu Oct 25 17:07:46 2007
From: ruk04 at hampshire.edu (Rafferty U. Kenney)
Date: Thu, 25 Oct 2007 17:07:46 -0400
Subject: [Coca] Re: Halloween Condoms
In-Reply-To: <4720F96C.4060709@hampshire.edu>
References: <4720F96C.4060709@hampshire.edu>
Message-ID: <1193346466.472105a246ca8@webmail.hampshire.edu>

Hey Jessica,
   Thank you so much for contributing that to the event. I think it is a great
idea for the general atmosphere and mindset with consent/safe sex particularly
for this event. Indulging in whatever chemicals, sexuality, consent, and
general safety are always issues that we try to address when dealing with this
event, and this helps us a lot. I don't know if it is necessary for the
Sexperts to also carry lube, and might be worried about whether attendees would
misuse it and make a mess. However, it would be cool to have lube at the "Health
and Safety Stations" we are positioning around campus, which will have fresh
water in addition to info and materials you mentioned.
   COCA will fully reimburse all of these expenses. Rachel had given me the
account number 669 with a cost of $130 for 2,000 condoms, which has been
approved but the TOF form has yet to be processed. We can cover additional
expenses for supplies when completing the form, but preferably not over $200.
Thanks again,

-- 
Rafferty Kenney, co-chair
Committee on Community Activities
Hampshire College
P.O. box 0891
Amherst, MA 01002
(518) 928-7129


Quoting Jessica Gifford <jgSA at hampshire.edu>:

> Hi Raff,
> Rachel said I should get in touch with you directly re: the condoms for
> Halloween.  Community Health is fronting the supplies, but I wanted to
> get the exact figure that you're transferring to the Sexpert account, so
> I know how many to distribute, and so the Sexperts can fill out a PO for
> replacement supplies at their meeting tomorrow.  We've also purchased
> 2000 stickers, which say "Don't Trick to Get Your Treat GET CONSENT,
> which we are busily sticking to condoms now.  Also, as Rachel indicated,
> dental dams and lube are considerably more expensive, so please let me
> know if you'd like me to include those as well.  The Sexperts, and some
> other students, will be acting as "condom fairies" and distributing
> widely.  If anyone else wants to be a distributor, they should drop by
> community Health before 3:30 tomorrow to pick up some condoms.  We're
> also going to put a box on the table that the CAs will have set up with
> water and oranges on it, so people can take their own as long as
> supplies last.  Thanks for your support!  Hampshire Halloween is a great
> time to promote safer sex and consent.
> Thanks,
> Jessica
>
>
>
> --
> Jessica Gifford
> Director of Community Health and Wellness
> Hampshire College
> (413) 559-5743
> jgifford at hampshire.edu
>




From ruk04 at hampshire.edu  Thu Oct 25 17:14:50 2007
From: ruk04 at hampshire.edu (Rafferty Underhill Kenney)
Date: Thu, 25 Oct 2007 17:14:50 -0400
Subject: [Coca] URGENT
In-Reply-To: <1193345834.4721032a77cc7@webmail.hampshire.edu>
References: <1193246325.471f7e7557922@webmail.hampshire.edu>
	<1193345834.4721032a77cc7@webmail.hampshire.edu>
Message-ID: <1193346890.4721074a66a5f@webmail.hampshire.edu>

Awesome, thanks Alex. The problem though is that Josiah may have already sent
out this information in a critical announcement based on a listing of offices
Shane had collected. If you forward that e-mail to jlitant at hampshire.edu you
might be able to catch him before he does that. And yes, Will has indeed been
confirmed. I spoke with him today and yesterday, and should be all on
schedules/pamphlets/posters from 9:30-10:30pm. Thanks again,
~Raff

Quoting Alexandra Ashli Reese <aar06 at hampshire.edu>:

> Hi Raff,
>
> I got back from nyc a few hours later than I expected.  I am compiling the
> list
> right now and will have it at the meeting tonight.  Will is definitely up for
> the spot - from what I gathered when I spoke to him today, you two have
> already
> discussed this though.
>
> See you soon and thanks,
>
> Alex
>
> Quoting "Rafferty U. Kenney" <ruk04 at hampshire.edu>:
>
> > Hi all, some speedy things:
> >
> > Shane:
> >    Already spoke with you today, but I'll see if we can get the pizzas
> while
> > you're gone.
> >
> > Jay:
> > You just answered my questions, awesome. I've already spoken with people
> from
> > Mystafine and Moanin Dove, who said they'd get it to me today, but if you
> > have
> > them it doesn't matter. Let me know with Robspierre. At this point I'm
> kinda
> > happy about not having hay rides, because it would've been a nightmare
> > coordinating traffic/that with Pubs.
> >
> > Alex:
> >    Are you on campus and around today/tomorrow? We need to know the list of
> > offices that are hosting Trick-or-Treating ASAP. Also, if I can hear back
> > within the next few hours I'll try to get Will on from 9:30-10:30, if he's
> > still up for it.
> >
> > If either of you are around today and able to do so, could you send
> whatever
> > information you have to me and Shane?
> >
> >    Sorry about any delays or undue stress that may've come from me being
> too
> > obsessed. I thought the gladiator thing ran independently on generators
> (i.e.
> > no electric cables running the road) but was told that apparently the
> lights
> > from Theatrix won't be sharing the generators (thought Bruce said they did,
> > must've misheard).
> >    I'll be meeting with Karen Couture at Public Safety 2:15pm-sometime
> before
> > 3:00pm to work other things out and get more information. I think she's
> > irritated with me for delays (especially the map), and for some reason told
> > me
> > to ask Kelley after I asked her whether it would be okay (who said to ask).
> > Too
> > much hassle, so the maps are done and ready for Tara/Molly/Jay. Other
> things
> > include parking reservations for performers, dealing with RCC emergency
> > light,
> > the boah constrictor, searches of bags, and other security concerns. Just
> > giving the heads up.
> >    There's a ton of other stuff I'm on, so if anyone can help with other
> > stuff
> > (Phys Plant especially, we need to check out extension cords, work order
> for
> > BobCat on Friday, cleaning, setting up risers {Jimmy x5539}, making sure
> > everything's set with electrical {Chad x5432}, etc.) that'd be great. Other
> > urgent thing include filling out TOF forms for several different Halloween
> > and
> > non-Halloween things, putting up big signs with maps/schedule/info, and
> just
> > a
> > lot of contacting people and confirming things. Will let everyone know if
> > anything comes up, thanks.
> >
> >
> > --
> > Rafferty Kenney, co-chair
> > Committee on Community Activities
> > Hampshire College
> > P.O. box 0891
> > Amherst, MA 01002
> > (518) 928-7129
> >
> >
> > _______________________________________________
> > COCA mailing list
> > COCA at lists.hampshire.edu
> > http://lists.hampshire.edu/mailman/listinfo/coca
> >
>
>




From ruk04 at hampshire.edu  Thu Oct 25 17:40:34 2007
From: ruk04 at hampshire.edu (Rafferty U. Kenney)
Date: Thu, 25 Oct 2007 17:40:34 -0400
Subject: [Coca] Re: Hampshire holloween
In-Reply-To: <91468.95044.qm@web59210.mail.re1.yahoo.com>
References: <91468.95044.qm@web59210.mail.re1.yahoo.com>
Message-ID: <1193348434.47210d52274ca@webmail.hampshire.edu>

Hi Anne,
   I called this afternoon and spoke with someone about that, who said that I
should fax a copy of the form, which was subsequently sent to 775-227-8940. The
PO number is 802433. If you can confirm with me ASAP at your convenience that
would be great, and it is fine to call me at any point. I may not go to bed
until past midnight, but this is important so for confirmation or any concerns
it is okay to call me at absolutely any point in the next 24 hours.
   I know that you have been touch with Kelley as well, and to follow up, we all
agreed that placing equipment inside is not possible. Our only somewhat suitable
spaces are unavailable at this time, and additional tents are beyond our budget.
The plan Kelley told you is what seems best, but also call me to let me know
about the plan as it is influenced by ongoing developments in the weather, or
any other concerns of yours. Thanks.

-- 
Rafferty Kenney, co-chair
Committee on Community Activities
Hampshire College
P.O. box 0891
Amherst, MA 01002
(518) 928-7129




Quoting Anne Loughman <annekecparty at yahoo.com>:

> We MUST recieve the Purchase order for this event no later that Thursday
> 10/25 in order to process the paperwork.
>
>   Please call me at 413-525-6532 and let me know the  status.
>
>
> Anne Lizak
>   K.E. C. Party Rentals
>   PO Box 111
>   East Longmeadow MA  01028
>   413-525-6532
>   www.KECPARTY.com
>
>  __________________________________________________
> Do You Yahoo!?
> Tired of spam?  Yahoo! Mail has the best spam protection around
> http://mail.yahoo.com




From ruk04 at hampshire.edu  Thu Oct 25 18:30:42 2007
From: ruk04 at hampshire.edu (Rafferty Underhill Kenney)
Date: Thu, 25 Oct 2007 18:30:42 -0400
Subject: [Coca] Fwd: preliminary trick or treat office list...
Message-ID: <1193351442.4721191293a3e@webmail.hampshire.edu>



----- Forwarded message from Shane Tristan Foster <stf06 at hampshire.edu> -----
    Date: Wed, 24 Oct 2007 18:03:47 -0400
    From: Shane Tristan Foster <stf06 at hampshire.edu>
Reply-To: Shane Tristan Foster <stf06 at hampshire.edu>
 Subject: preliminary trick or treat office list...
      To: ruk04 at hampshire.edu

Hey brother,

    Here's what I know of:



House Offices:

Prescott
Enfield/Greenwich
Dakin
Merril

Cole Science Center:

Central Records
Dean of Faculty
The President's Office

General Offices:

Office of Institutional Advancement (Lemelson)
The Alumni Office (Guest House)
The Global Education Office (Merrill Student Life Center)



    I seriously wish Alex had kept in contact with us....Keyrist...

    Take Care,
    Be Well,

    Hasta Luego.
    Shane.

----- End forwarded message -----




From aar06 at hampshire.edu  Thu Oct 25 19:22:10 2007
From: aar06 at hampshire.edu (Alexandra Ashli Reese)
Date: Thu, 25 Oct 2007 19:22:10 -0400
Subject: [Coca] (Shane here:) Feeding the Bands...one more name on the Other
	Guest List...sorry!
Message-ID: <1193354530.47212522c9422@webmail.hampshire.edu>



    Hello Josiah,

    We have one final name to put on the Vendor/Performance List: Delivery
Express  will be bringing food for the Bands/DJs at 8:30PM (so that the food
will be fresh for the performers as soon as they start).  The PO for this is
being processed right now/tomorrow morning (all signatures have been acquired;
all we have to do is bring the form to Stephen and/or Mickey at Blair Hall).

    It's imperative that whoever the driver is from Delivery Express is allowed
through/put on the "other" Guest List...otherwise the performers won't be able
to get food from us (we have no other contingency plan...eek...); plus it's in
the contracts that we supply the bands with food.

    We are hoping that this isn't a problem...we can talk about it further
tomorrow morning when we meet at 9:30, I'm sure.

    See you tomorrow morning; thank you for everything!

    Take Care,
    Be Well,



From ruk04 at hampshire.edu  Fri Oct 26 12:21:42 2007
From: ruk04 at hampshire.edu (Rafferty U. Kenney)
Date: Fri, 26 Oct 2007 12:21:42 -0400
Subject: [Coca] Re: Hampshire holloween
In-Reply-To: <47220B71.1030301@hampshire.edu>
References: <91468.95044.qm@web59210.mail.re1.yahoo.com>
	<1193348434.47210d52274ca@webmail.hampshire.edu>
	<47220B71.1030301@hampshire.edu>
Message-ID: <1193415702.47221416463d1@webmail.hampshire.edu>

Yes, I can confirm that everything ought to be working through. KEC will be
setting up, and Anne said that they're anticipating tolerable to good weather
until at least 9:00pm. All positioning of equipment shall remain according to
plain. Due to ongoing changes and last minute requests/issues, there have been
some mixups in terms of scheduling of events, but everything seems to be going
really well. We will all be in contact with each other for updates and I'm sure
any problems that could potentially arise will be easily handled. If not through
radio channels, I can be the primary COCA contact and should hopefully
throughout the day via cell phone. Happy Halloween, be well.

-- 
Rafferty Kenney, co-chair
Committee on Community Activities
Hampshire College
P.O. box 0891
Amherst, MA 01002
(518) 928-7129





Quoting Kelley Barthelmes <kbarthelmes at hampshire.edu>:

> I heard everything is going to work out for tonight! Let me know if you
> need anything else.  If not have a great time tonight and I hope the
> weather holds off.
>
> Kelley Barthelmes
> Special Programs & Event Coordinator
> Hampshire College
> 413-559-5610 main
> 413-559-5699 direct
> 413-559-6617 fax
> www.hampshire.edu
>
>
>
>
>
>
>
>
>
>
>
> Rafferty U. Kenney wrote:
> > Hi Anne,
> >    I called this afternoon and spoke with someone about that, who said that
> I
> > should fax a copy of the form, which was subsequently sent to 775-227-8940.
> The
> > PO number is 802433. If you can confirm with me ASAP at your convenience
> that
> > would be great, and it is fine to call me at any point. I may not go to bed
> > until past midnight, but this is important so for confirmation or any
> concerns
> > it is okay to call me at absolutely any point in the next 24 hours.
> >    I know that you have been touch with Kelley as well, and to follow up,
> we all
> > agreed that placing equipment inside is not possible. Our only somewhat
> suitable
> > spaces are unavailable at this time, and additional tents are beyond our
> budget.
> > The plan Kelley told you is what seems best, but also call me to let me
> know
> > about the plan as it is influenced by ongoing developments in the weather,
> or
> > any other concerns of yours. Thanks.
> >
> >
>




